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in Aurora, CO
Administrative Assistant III - Full-time / Part-time
•30 days ago
Hours | Full-time, Part-time |
---|---|
Location | Aurora, Colorado |
About this job
Provides administrative and operational clerical support to department managers and/or staff. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.
Essential Functions:
* Provides complex administrative and/or project support to the department head, managers and/or staff members to include the following: Answers phones, takes messages, screens calls, and greets KP visitors or outside vendors. May monitor emails for others.
* Manages the manager's calendar, and schedules/plans meetings. Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager.
* Writes detailed correspondence for managers & staff; independently updates department documents as needed.
* Creates reports, presentation materials with charts & illustrations, and proofs content for accuracy.
* Researches and collects information needed to complete project tasks or reports.
* Interfaces daily with KP employees across multiple organizations and external parties as a liaison for the department/function.
* Tracks expenditures to include billing and payment authorization on behalf of the dept manager; authorizes recharges across business units. Manages expense reports through Concur.
* Performs other department specific duties as assigned.
Basic Qualifications:
Experience
* Minimum five (5) years of administrative assistant experience supporting at the manager/director level, or related experience.
Education
* High School Diploma or General Education Development (GED) required.
License, Certification, Registration
* N/A
Additional Requirements:
* Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
* Ability to learn and apply a thorough understanding of the organization and its functional policies and processes.
* Strong writing skills to create difficult and more detailed correspondence.
* Basic to intermediate knowledge of two or more of Microsoft Office Suite applications: Word, Excel, PowerPoint and/or Access, depending upon department or business needs.
* Working knowledge of email and office equipment (fax, phone, copier, etc.).
* Ability to coordinate multiple and difficult calendars and arrange meetings.
* Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
* Bachelor's degree preferred.
Essential Functions:
* Provides complex administrative and/or project support to the department head, managers and/or staff members to include the following: Answers phones, takes messages, screens calls, and greets KP visitors or outside vendors. May monitor emails for others.
* Manages the manager's calendar, and schedules/plans meetings. Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager.
* Writes detailed correspondence for managers & staff; independently updates department documents as needed.
* Creates reports, presentation materials with charts & illustrations, and proofs content for accuracy.
* Researches and collects information needed to complete project tasks or reports.
* Interfaces daily with KP employees across multiple organizations and external parties as a liaison for the department/function.
* Tracks expenditures to include billing and payment authorization on behalf of the dept manager; authorizes recharges across business units. Manages expense reports through Concur.
* Performs other department specific duties as assigned.
Basic Qualifications:
Experience
* Minimum five (5) years of administrative assistant experience supporting at the manager/director level, or related experience.
Education
* High School Diploma or General Education Development (GED) required.
License, Certification, Registration
* N/A
Additional Requirements:
* Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
* Ability to learn and apply a thorough understanding of the organization and its functional policies and processes.
* Strong writing skills to create difficult and more detailed correspondence.
* Basic to intermediate knowledge of two or more of Microsoft Office Suite applications: Word, Excel, PowerPoint and/or Access, depending upon department or business needs.
* Working knowledge of email and office equipment (fax, phone, copier, etc.).
* Ability to coordinate multiple and difficult calendars and arrange meetings.
* Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
* Bachelor's degree preferred.