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Hours Full-time, Part-time
Location Aurora, Colorado

About this job

Provides administrative and operational clerical support to department managers and/or staff. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.

Essential Functions:

* Provides complex administrative and/or project support to the department head, managers and/or staff members to include the following: Answers phones, takes messages, screens calls, and greets KP visitors or outside vendors. May monitor emails for others.

* Manages the manager's calendar, and schedules/plans meetings. Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager.

* Writes detailed correspondence for managers & staff; independently updates department documents as needed.

* Creates reports, presentation materials with charts & illustrations, and proofs content for accuracy.

* Researches and collects information needed to complete project tasks or reports.

* Interfaces daily with KP employees across multiple organizations and external parties as a liaison for the department/function.

* Tracks expenditures to include billing and payment authorization on behalf of the dept manager; authorizes recharges across business units. Manages expense reports through Concur.

* Performs other department specific duties as assigned.

Basic Qualifications:

Experience

* Minimum five (5) years of administrative assistant experience supporting at the manager/director level, or related experience.

Education

* High School Diploma or General Education Development (GED) required.

License, Certification, Registration

* N/A

Additional Requirements:

* Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.

* Ability to learn and apply a thorough understanding of the organization and its functional policies and processes.

* Strong writing skills to create difficult and more detailed correspondence.

* Basic to intermediate knowledge of two or more of Microsoft Office Suite applications: Word, Excel, PowerPoint and/or Access, depending upon department or business needs.

* Working knowledge of email and office equipment (fax, phone, copier, etc.).

* Ability to coordinate multiple and difficult calendars and arrange meetings.

* Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

* Bachelor's degree preferred.