Administrative Assistant- Client Assigned $15.00/HR

Universal Protection Service is proudly celebrating 50 years of being in business and is the largest privately owned security organization in the U.S.

We attribute our growth and success to our exceptional employees. If you like being part of a winning team and providing exceptional customer service, we may have an opportunity for you!

We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans.

Universal Protection Service is now hiring for an Administrative Assistant. This person will be responsible for providing administrative support for the security operations of the assigned client location. This position reports to the Director of Security to assist in the day-to-day operations.

The Administrative Assistant will be responsible for, but not limited to, the following:

• Ability to work effectively with individuals and in admin station.
• Experience in creating spread sheets from scratch in Excel.
• Experience in Excel, Word, and Outlook
• Ability to understand and apply rules, regulations, policies and procedures and be able to explain it properly.
• Ability to communicate effectively verbally and in writing.

Position Requirements

Job Description: Administrative Specialist the administration specialist position is a full-time (40 hrs/week). The administration specialist position is unique in its role being that it supports several functions for the overall security operation. Some functions include: Badge making, access adjustments, incident report tracking, and system audits.
Responsibilities:
• The Administration Specialist position supports the Austin area site.
• All requests for badges, access adjustments, access roster population, and termination of access are filtered through the Administration Specialist.
• The Administration Specialist responds to all requests regarding access, terminations, or badge requests in a 2 hour time period.
• The Administration Specialist will conduct daily High Risk checks of all of the entrances and lobbies and ensures all necessary paperwork is present and all officers are properly trained.
• The Administrative Specialist directly oversees the DRI, and NPI Authorization Roster. The DRI roster goes to the Systems Senior Supervisor for review before being sent out to the Supervisor team. The NPI Authorization Roster is sent to the Operations Manager for review before being sent to the Security Team.
• The Administrative Specialist direct reports to Systems Senior Supervisor and oversees one administrative assistant.
• As the security admin supervisor you will be required to generate four separate reports that range from daily generations to quarterly generations. The reports are as follows: Daily Invalid access report, weekly badge activity report, monthly High Value access report, and quarterly Systems test (Done in conjunction with HR and Systems supervisor)
• As the security administrative supervisor a daily inventory count must be conducted and entrances post check.
• The administrative supervisor is responsible for and expected to maintain a Master Access Roster that tracks: approved access into secured areas, approved allowances into secured areas, and individual personnel approved to request access into secured areas (DRI's).



EOE/Minorities/Females/Vet/Disability

Universal Protection Service is an Equal Opportunity Employer committed to hiring a diverse workforce. Division West - Universal Protection Service Post Internal Days 0