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in Mclean, VA
Operations Specialist - Full-time / Part-time
•30 days ago
Hours | Full-time, Part-time |
---|---|
Location | Mclean, VA Mclean, Virginia |
About this job
This position encompasses several different duties.
Recruiting
- Develop job descriptions in consultation with project managers
- Post jobs on appropriate recruiting sites - including social media
- Coordinate presence at industry and university job fairs
Human Resources
- Prepare on-boarding packages for new employees
- Work with accounting to get employee setup in system
- Interface with benefits providers to provide employee information
- Serve as first point of contact on basic questions from employees and put them in touch with appropriate benefits provider, accountant or management
- Assist and train employees in filling out time sheets and expense reports.
Accounting
- Monitor accurate and timely expense report and time sheet completion
- Enter very basic information in accounting system
Logistics Support
- Contact hotel, transportation, audio-visual, registration and other vendors and develop contracts
- Provide on-site meeting support where necessary
- Most meetings are in DC Metro area with occasional out-of-town meetings
- Enter traveler reimbursements into Government's systems such as Concur
- Verify spending on company credit cards
Office Management
- Order supplies, building passes
- Maintain inventory and logs of equipment and key supplies
- Work with vendors to schedule repairs and maintenance
Work Plans & Proposals
- Assist in developing meeting support work plans
- Assist in formatting and word-processing sections of proposal documents
- Assist in converting documents to comply with Section 508 of Rehabilitation Act
Research & Business Development
- Research upcoming contracts on government and subscribed web sites
- Research potential partner companies in strategic areas-in consultation with company management
- Produce brochures in consultation with management
- Email documents to select contracts and project officers