Administrative Assistant I

*The successful candidate will be hired at the minimum salary.How to Apply

Submit/upload a current and complete State of Florida Employment Application to the People First Service Center online at https://PeopleFirst.MyFlorida.com.

For additional information, please contact Steven Hall at 850-487-2373.An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date.Job Description

The essential function of the position within the organization is to provide broad administrative, organizational and clerical support. The position is responsible for administrative and clerical tasks of responsibility. The position works under general supervision independently developing work methods and sequences.* Position provides administrative support to the General Services Unit of the Office of the State Courts Administrator. The unit administers the procurement functions for the judicial branch, as well as records management, safety, risk management and emergency preparedness. This position provides broad support to the Chief of General Services, as well as staff within the unit. The incumbent must possess a high degree of professionalism and will be required to exercise independent judgment in managing and coordinating a wide range of assignments and projects. This position requires a high degree of confidentiality, problem solving, and adherence to timeframes. Examples of work performed include:

Maintains unit's and Chief's calendars, coordinates meetings and appointments;

Coordinates office services, such as records management, purchasing, budget administration, contract management, and legislative bill tracking;

Analyzes operating practices and procedures to create new or to revise existing methods;

Develop and maintain computerized tracking and reporting mechanisms and databases;

Identifies and compiles action items and tasks of the unit and assists the Chief in coordinating and monitoring assignments;

Reviews and recommends edits for unit websites, ensuring content and intent are consistent across sites, position may edit websites as well;

Approves purchasing card transactions, reviews documentation for accuracy, and follows procedures for authorizing payment;

Prepares invoices and contract summary forms to pay contractors;

Education and Training Guidelines: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.

Bachelors' degree and One year of experience in business administration, office skills or a related field.

Competencies:

Data Responsibility Collects, classifies, and formats data or information.

People Responsibility Provides assistance to people to achieve task completion; may instruct or assign duties to coworkers.

Assets Responsibility Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies, or small amounts of money.

Mathematical Requirements Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.

Communications Requirements Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to coworkers and people outside the organization.

Complexity of Work Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

Impact of Decisions Makes decisions with minor impact - affects only those in immediate work area and may affect those in other work units.

Equipment Usage Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing or spreadsheets.

Special Comments:

Position requires at least intermediate skill level in Microsoft Outlook, Word, PowerPoint and Excel. Proficiency using Adobe Acrobat Pro and Dreamweaver preferred. Applicants being considered for interview must successfully complete a skill assessment.

Position serves as back-up processor of mail and supplies for the organization; may occasionally lift up to 50 pounds (case of paper); use mail processing equipment and deliver mail to units and between buildings.

Position monitors several cost centers. Experience monitoring expenditures and tracking multiple budgets strongly preferred.

Successful applicant must have a valid driver's license.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.