Receptionist

Client in Delano is seeking a Receptionist.

Receptionist position will provide general office support with a variety of clerical activities and related tasks. Candidate will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The Receptionist will be expected to have the switchboard open and operating promptly at 8:00 a.m. and throughout the day until 5:00 p.m. Relief switchboard coverage will be provided for a one-hour lunch, as well as morning and afternoon breaks of 10 minutes each. The Receptionist should work with relief coverage to determine appropriate times for lunch and breaks.

Responsibilities

• Answers telephones and direct callers to appropriate associate.

• Transfer caller to an associate's voice mailbox when the associate is unavailable.

• Greet and direct visitors as needed.

• Take and retrieve messages for various personnel.

• Provides callers with appropriate information such as company address, directions to the company location, company fax numbers, company website, and other related information.

• Receive, sort and forward incoming mail, maintain and route publications.

• Coordinate pick-up and delivery of mail and express mail services (FedEx, UPS, etc.)

• Assist in ordering, receiving, stocking and distribution of office supplies.

• Assist with other related clerical duties such as photocopying, faxing, filing and collating.

• Open and close visitor area (locking doors, closing blinds, turning off lights)

• Assist Accounts Payable with Invoices, Deposits, Filing, Mail, Coding, and other items upon request

Requirements

Possession of a high school diploma or equivalent (GED).

6 months of relevant experience and/or training, or equivalent combination of education and experience.

Possession of strong organizational skills.

Job Description

Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.

• Excellent phone etiquette

• Excellent verbal communication skills

• Punctual

• Able to work with minimum supervision

• Should be customer service driven

• Knowledge of MS Office (Word, Excel, Outlook, Access)

• Able to multi-task

• Professional appearance

• Business casual

Performance Criteria:

• Quality of work: accuracy, thoroughness, and neatness of completed work.

• Quantity of work: amount of work performed and/or number of assignments completed

• Safety: ability to emphasize safety awareness, educate, and enforcement

• Dependability: ability to meet commitment and deadlines and the extent of require supervision.

• Attitude: General demeanor toward job, co-workers, supervisor and company

• Initiative: ability to recognize problems and take corrective action(s), make suggestions for improvements, and accept responsibility for accomplishing unassigned task.

• Housekeeping: cleanliness and orderliness of workplace and in-process storage areas and close-of -shift cleanup

• Attendance: Attendance and tardiness

• Potential for growth and advancement: potential for increasing job knowledge and for advancing to other jobs in the organization