CIB - Executive Administrative Assistant - New York - Full-time / Part-time

CIB - Investor Services PB Sales: J.P. Morgan Investor Services is a unique combination of related, complementary businesses, working together to provide clients with seamless end-to-end solutions across the spectrum of financing, execution, clearing, custody and related services, all with the goal of helping our clients succeed. There are several different areas that are make up the Investor Services Organization: (a) Agency Clearing, Collateral Management and Execution Services (ACCE) unites J.P. Morgan's clearing, collateral management and agency execution capabilities under one umbrella. The teams work together as a single service provider across the trade life cycle, helping clients execute, clear and settle transactions across a full suite of products. In addition, we help clients manage the collateral they need to post to counterparties seamlessly and efficiently. (b) Custody and Fund Services provides institutional investors with a complete approach to custody, leveraging advanced technology to optimize efficiency, enhance revenues and mitigate risks associated with global investing. With Direct Custody capabilities in each region and a network of subcustodians, J.P. Morgan can provide services across more than 90 markets, including trade and corporate action instruction processing, settlement and portfolio reporting, as well as access to the bank's full range of asset servicing solutions. J.P. Morgan also offers clients top-tier fund administration, as well as a fully integrated custody and prime brokerage solution. (c) Financing & Prime Brokerage - J.P. Morgan is one of the industry's top ranked prime brokerage, agent lending and depositary receipt providers, enabling our clients access to a vast range of financing capabilities with a leading counterparty. Prime Brokerage clients benefit from our multi-asset class platform, which includes financing, stock loan, capital introduction and consulting services. Within our Trading Services group, J.P. Morgan is a top tier agent lender that helps institutions enhance their returns and a top Depositary Receipts provider for the world's leading issuers.

Job Description --

As an executive assistant, you will perform diverse secretarial duties and administrative functions requiring extreme confidentiality, initiative and sound decision-making and coordinate efforts with the other assistant supporting PB Sales . You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. Duties also include heavy meeting and travel coordination, manage shared group calendar and recurring client calendar event , submitting expenses, heavy phone coverage, and reviewing incoming correspondence / emails and preparing responses. Additionally, you will exercise independent judgment, escalating serious or unique problems to higher levels. This role will support Brian Bisesi and members of his Sales team

Hours are 8:30 -- 5:30pm EST (plus the willingness to work overtime as the business needs).

Responsibilities

* Coordinate travel arrangements domestic/international (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers

* Concur Expense processing and Invoice preparation in a timely manner

* Professionally field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner

* Schedule internal/external meetings and appointments; coordinate conference rooms /calls / telepresence

* Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

* Provide support to visiting senior managers

* Order and maintain office supplies

* Distribute incoming mail and faxes, prepare and send packages via mail, messenger and federal express

Technical:

* Proficiency within the Microsoft Suite

* Candidates should have Expense policy, Patrol and Charitable Contributions knowledge (internal)

* Ability to learn procedures and processes quickly

* Concur

Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)

Exhibits increased proficiency in duties and expanded knowledge and application of software packages

Knowledge of general office procedures (e.g., filing, correspondence, scheduling)

Ability to adapt procedures, processes and techniques to the completion of assignments

Effective interpersonal skills

Superior oral and written communication skills

Excellent telephone etiquette

Advanced ability to organize

Tact and good judgment in confidential situations and proven experience interacting with senior management

At least three years of secretarial experience and meeting coordination

JPMorgan Chase is an Equal Opportunity and Affirmative Action Employer, M/F/D/V