ADMINISTRATIVE ASSISTANT to DIRECTOR - Full-time / Part-time

POSITION PURPOSE
Performs full administrative and general office duties in support of a Director and/or department.

MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES

• Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor' s/department' s calendar.
• Screens telephone calls and resolves or refers them as appropriate.
• Prepares routine letters, memorandums, agendas, presentations, forms, etc.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
• Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication.
• May require some light accounting/budget review.

NATURE AND SCOPE - Provides primary support to a specific supervisor and/or department. No direct reports. Typically has frequent contacts outside the work group. Typically assignments follow existing routines or instructions. Typically considers among a few options and past practice when solving problems Typically, guidance is always available and prior permission is required before changing work methods.

ENVIRONMENTAL JOB REQUIREMENTS

• Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.
• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable

MINIMUM QUALIFICATIONS

? Must be eighteen years of age

? Must pass the Drug Test

? Must pass the Background Check

? Must pass pre-employment tests if applicable

EDUCATION REQUIRED - The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.

YEARS OF RELEVANT WORK EXPERIENCE - 2

PHYSICAL JOB REQUIREMENTS - Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

PREFERRED QUALIFICATIONS - Associate degree is preferred.

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.

Strong written/verbal communication skills, strong organizational skills and attention to detail, strong interpersonal skills.

Skills in operating office equipment (e.g., fax, copier, phone, etc.)