Administrative Assistant

POSITION DESCRIPTION:

Provide direct administrative support to the team. This position requires a high performing individual that thrives on problem solving and meeting challenges in a high-volume, fast-paced environment. Daily activities include ongoing interaction with senior-level leaders and all levels of employees, as well as with customers, vendors, visitors and candidates.

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POSITION RESPONSIBILITIES:

• Coordinates and maintains calendar, including travel arrangements, large group meetings and logistics
• Reads, responds to and forwards emails or other correspondence, as requested to ensure all projects and requests for action are acted upon in a timely manner.
• Schedules meetings, coordinates functional activities and reserves conference rooms & hotels accommodations
• Work closely with managers to assist with various events and meetings
• Handles details of a highly confidential and critical nature; screens and directs phone calls and email
• Prepares presentation materials for senior-level meetings; develops and generates presentations, correspondence, reports and forms
• Works on projects and issues of a diverse scope requiring analytical skills and the ability to manage multiple priorities such as Organizational Planning, Performance Management and annual budget planning.
• Maintains, tracks, and provides reports relating to department budget and expenses.
• Researches, reconciles and resolves issues relating to expense reports, purchase orders, contracts and invoices in a timely manner
• Provides administrative-related support, such as (but not limited to) internet/intranet research, file set up/maintenance, ordering supplies and equipment, photocopying, mail distribution and/or other related tasks, as assigned
• Collects and prepares information for use in discussions/meetings of senior level and executive staff
• Coordinates and/or works on special projects, as assigned
• Gains familiarity with projects and activities of the R&D organization in order to answer questions and refer requests to appropriate staff
• Assists with program/time tracking and reporting and compiling data
• Requires in-depth knowledge of company & department operations, policies and procedures
• Manage the execution of contracts as required for outsourcing engagements
• Manage facilities needs and requests
• Manage training records for department

About Aerotek:

Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.