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in Miami, FL

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Hours Full-time, Part-time
Location Miami, FL
Miami, Florida

About this job



Part Time - Office Assistant - Digital Agency

Office Assistants are responsible for organizing all of the administrative activities that facilitate the smooth running of an office.

They must make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.

Responsibilities
  • Using a range of office software, including email, spreadsheets and databases;
  • Managing filing systems; developing and implementing new administrative systems, such as record management; recording office expenditure.
  • Organizing the office layout and maintaining supplies of stationery and equipment; maintaining the condition of the office and arranging for necessary repairs.
  • Writing reports for senior management and delivering presentations; responding to customer enquiries and complaints.
  • Management of social media for Miami office, mainly Facebook and LinkedIn.


Skills
  • Excellent organizational and time management skills;
  • Good IT skills, including knowledge of a range of software packages; must:
    • QuickBooks.
    • Excel Dynamic Sheets.
    • Power Point and or Keynote.
  • The capacity to prioritize tasks and work under pressure.
  • Ability to liaise well with others.
  • Strong oral and written communication skills in English and Spanish.
  • Ability to work on your own initiative when necessary.
  • Attention to detail.
  • Flexibility and adaptability to changing workloads.
  • Problem-solving skills and project management ability.
  • A can do attitude


Work experience

Experience of working in an office is essential, particularly in a marketing agency.

Working hours

Flexible - Maximum 20 per week. 10am – 2pm OR 2pm – 6pm