Contracts Administrator (macys.com) - Full-time

Job Overview:

The Contract Administrator assigned to the Vendor Management Office (VMO) will provide end-user support for an enterprise-wide spend and contract management tool. The corporate Enterprise Resource Platform (ERP) includes functionality for requisition approval-workflow, contract repository, and vendor management. The Contractor Administrator will be the Go-to individual for maintaining contract repository and processing new requisitions. The ideal candidate will have expertise related to automated contract systems, report development, procurement operations, and best practices. Perform other duties as assigned.

Essential Functions:


Responsible for providing functional support, end-user training, and requisition processing.

Provide analysis of data elements within the system, including contract expirations, resource allocation by FOB/resource manager/project, and supplier analytics.

Actively perform on-going quality assurance assessment to ensure quality of system data.

Track and report all sourcing-related activity; create a variety of reports and other decision support materials.

Ensure all contracts are collected, entered, and maintained in the eProcurement suite accurately.

Evaluate and recommend changes to improve effectiveness of procurement processes, including automated activities.

Create personal tracking reports, presentations, vendor analysis, and participate in general administrative duties as assigned.

Regular, dependable attendance & punctuality.

Qualifications:

Education/Experience:

Bachelor's degree in Business, Legal or Information Systems and/or 3-5 years of direct System Admin/Contract Administration experience preferred.

Diverse background concerning operations and internal support.

Technical knowledge in ERP or Contract Management System preferred.

Advanced to Expert-level user of MS Office Suite (Word, PowerPoint, Excel). MS Access and other technical systems is a plus.

Experience working with an eProcurement tool preferred (e.g. Ariba, Emptoris, Oracle, SAP, BravoSolution, Coupa).

Knowledge of the sourcing lifecycle, including RFx development, vendor negotiations and contract development.

Communication Skills:

Excellent verbal and written communications skills.

Reasoning Ability:

Must be able to work independently with minimal supervision.

Other Skills:

Acute attention to detail.
Ability to work a flexible schedule based on department and company needs.

Company Profile:

As the fastest growing part of Macy's Inc. business, macys.com is achieving record sales and broadening our workforce. With offices in New York and San Francisco, macys.com is the best of all worlds. The entrepreneurial thinking of a Web business complements the stability and support of a national brand. Creativity and ingenuity partner with business acumen and tech savvy to build a unique business poised for continued growth. Employees at macys.com have long term opportunities and are encouraged to utilize their Supervisors and Human Resources for cross-functional movement to further their careers. At macys.com we are committed to giving back to the community by partnering with local charitable organizations. By skillfully combining the power of the Internet with the best in retailing, macys.com is reaching new heights.

This job description is not all inclusive. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Macy's Inc., including Macy's and Bloomingdale's, will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of SFPC Art.49.