Front Office Coordinator

Front Office Coordinator

LOCATION: Close-in SW Portland

SALARY: $15-17  per hour

JOB DESCRIPTION: High profile, public company in SW Portland is looking for an experienced Front Office Coordinator to support their growing business development and operations. This is an outstanding opportunity for a professional, mature minded Front Office Coordinator who takes pride in ownership of their responsibilities and has nothing but the greater good of the company in mind. If you are seeking a position that allows you to work in a corporate environment dealing directly with the CEO, Board Members and the Executive team offering support and hospitality with an upbeat, pleasant, cheerful attitude we look forward to speaking with you immediately.

This is a Temporary-to-Hire position and reports directly to the Executive Assistant to the CEO.  The schedule is 8:30am-5:30pm with the possibility of overtime.

Responsibilities:
• Manage all functions associate with the front desk, correctly routing calls as needed, offering to assist callers as best possible and greeting all visitors in a cheerful manner offering refreshments.
• Maintain the appearance of the office including conference room clean up following meetings, kitchen clean up periodically throughout the day and update the electron display feature by uploading photos and videos as needed.
• Daily mail distribution, FedEx shipments and inventory of office supplies.
• Schedule the conference rooms for meetings, prepare AV equipment to insure it is properly set-up, order lunches for meetings and prepare documents needed for meetings.
• Assist in planning and executing corporate events and meetings
• Provide administrative support as needed to the management and executive team by preparing proposals, expense reports, correspondence, travel and maintaining current and valid international travel documents
• Provide back up support to Executive Assistant as needed and when she is away from the office. This requires an ability to professionally support a high profile, very busy CEO.

QUALIFICATIONS: Ideal candidates will be looking for an opportunity that will allow them to grow in responsibility and potentially in level of position overtime. Must have at minimum, 3 years of administrative support experience working with high level managers and board of directors. Top notch computer skills a must. Most importantly the right candidate will take pride in being the best first impression a company could ask for. Some travel required, having your own transportation preferred.