Administrative Assistant

Administrative Assistant

Our client seeks a well organized, strategic-minded administrative assistant for the clerical, organizational and all other office functions necessary to support its 501(c)(3) nonprofit public benefit organization.

DUTIES AND RESPONSIBILITIES:

• Provides a wide range of administrative support including management of the Education Fund & Foundation programs, scheduling meetings, coordinating meeting logistics, researching and preparing materials, and serving as a key point of contact for the Education Fund & Foundation in a professional, courteous and helpful manner.
• Prepares a wide variety of correspondence and reports; drafts memos/letters and email in response to routine questions; and will assist with responsibilities that include: collecting information for e-newsletters, scholarship recipient updates, and future alumni federation meeting coordination.
• Other duties consist of the following but are not limited to: filing and file systems establishment and upkeep; data entry; correspondence – all board meeting minutes, internal/external communications (letters, invitations, event schedule and calendar, etc.), emails, faxes, telephone logs, mail log (sort and dispense); foundation mailings; assist with recording maintenance of scholarship fund donations and disbursements; and develop and maintain expenditure spreadsheets (all Education Fund & Foundation Board/Committee events). Weekly activities report to the President required.

QUALIFICATIONS:

The Administrative Assistant position requires a highly skilled and highly motivated self-starter.

• Education: A Bachelor’s degree is required.
• Skill Set: Must have above average computer proficiency in a variety of software programs including, but not limited to: Microsoft Word, Microsoft Excel, ACT, data entry, and electronic communications tools: Internet, social media and email required; demonstrated organizational skills required; proven problem solving and interpersonal skills with experience providing complex, confidential administrative support in a high-profile environment with tact and diplomacy; proven ability to work with multiple deadlines and multiple priorities required; ability to work across a variety of projects;
• Other requirements: flexibility, adaptability and ability to work in a changing environment required. Some evening work related to special events and meetings may be required; demonstrated interest in education. Graphic design experience is a plus.
  

Salary : $20.00 to $22.00 per hour depending on experience