Sr. Administrative Assistant (Clinical Operations) - Full-time / Part-time

Administrative Assistant at Leading Biopharmaceutical Company

Roles & Responsibilities

- CATERING
o Team must provide date, time, # attending, location, purpose or occasion, if microphones are required, and if HCPs are attending

- TRAVEL
o International & Multi Segment
o Ground transportation
o Visa/Destination applications, requirements & restrictions
o Gilead approved hotels
o Expense Reports

- HOSTING EXTERNAL VISITORS
o Providing visitors with check-in information via email
o Assisting with accompanying visitor upon arrival to conference room

- CONFERENCE ROOMS
o We have calendar access that allows us to work to adjust and move meeting resources to accommodate your event with reasonable notice
o Work orders for conference seating set up
o Audio/Video and Telecon/Videocon support

- MEETING SCHEDULING
o Large meetings across multiple organizations
o Internal group meetings
o Setting up Web-Ex

- IT: HARDWARE & SOFTWARE
o Includes networked hardware
o Includes new or replacement equipment/software license requests
o New GFax requests
o Team members may always request support from IT directly for issues pertaining to their existing equipment

- PURCHASING SYSTEMS
o Office Supply requests
o Ergo Items recommended at your evaluation
o POs/Payments for services such as group trainings, seminars or other activities

- SHIPPING & RECEIVING
o FedEx Shipments
o Incoming/outgoing mail questions

- NEW HIRE SET UP (ONBOARDING)
o Hiring manager must FWD the Enterprise Service Desk incident emails
o Setting welcome meetings for new hires

- EMPLOYEE OFF-BOARDING
o Ensuring all Gilead equipment (e.g., laptops) are returned on final work day

- INTERVIEW SCHEDULING
o Admin will prepare travel and internal planning once your HR or Aerotek representative has confirmed an on-site interview
o Arranging interview schedule and calendaring on interviewers' calendars

- SPACE PLANNING, SITE SERVICES & FACILITIES
o Anything involving physical office space, moves, furniture or other items, and site services requests

- POWERPOINT PRESENTATIONS
o Assist will creating Powerpoint presentations

About Aerotek:

Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.