Regional DM Administrative Assistant - Rialto, CA

# Description *_General Description/Primary Purpose_**:* The Regional District Manager Administrative Assistant (RDMA), under the direct supervision of the Regional Vice President Administrative Assistant (RVPA), provides a wide range of administrative support of key organizational objectives. These include arrangement and management of each of their District Managers' (DM) calendars and travel schedule, the scheduling of weekly conference calls, coordinating elements of District meetings and trainings, generating and preparing materials and reports as directed by the RVPA, organizing and maintaining file systems, files correspondence and other records, and serving as a key point of contact for District Manager support, as well as the liaison in handling customer satisfaction opportunities. The RDMA, when dealing with staff, customers, and other constituents, will conduct him/herself in a professional, courteous and helpful manner. This person must at all times project a professional company image in the quality of work produced as well as through in-person and phone interaction. At the direction of the RVPA and DMs they support, they are responsible for general clerical and receptionist duties in addition to a more comprehensive (but not all-encompassing) list of specific tasks which are carried out on a daily, weekly, monthly, basis. *_Responsibilities_**:* The goal of this position is to provide and manage the flow of information to and from the office of the DMs they support. The majority of this information will exist in the form of routine correspondence of mail and email, reports, memos, letters and notices, updates and follow ups. In addition, they will also have common specific responsibilities and duties to execute in assisting their DMs that include, but are not limited to: * Audit travel expense reports; prepare DMs' expense reports. * Update Management staffing profiles and succession planning organizational charts for the DMs they support. * Maintain DMs' schedules and communicate to Regional Office as directed by the RVPA. * Schedule travel as needed for District and/or Regional Meetings and trainings. * Order supplies for their DMs' as requested. * Maintain specific audit results and monthly reporting on specific topics as outlined by the RVP for the Region. * Coordinate travel and training schedules for new trainees. # Qualifications *_Required Qualifications_*: * Specific 1-3 years of experience as Administrative Assistant in fast-paced environment preferred. * Experience scheduling meetings, events, travel. * Proficient with Microsoft Word, Excel, Outlook and PowerPoint applications. * Proven success working in a self-directed environment, demonstrating ability to motivate self. * Strong follow-up skills. * Very detail-oriented. * Able to employ intermediate level, analytical math and problem-solving skills. * Able to multitask and juggle competing priorities and tight deadlines as well as support multiple leaders. * Must be able to maintain confidentiality to any sensitive information he/she has access to. **Job Function:** District Administrative Assistant **Primary Location:** USA-CA-Rialto **Schedule:** Flexible **Organization:** Regional Office **Job Type:** Standard **Education Level:** None **Travel:** No **Brand:** Toys 'R' US **Req ID:** 81183