Executive Assistant

Job Summary

• Perform a variety of administrative functions in support of a large department, directly supporting department VP and leadership team
• Organize resources and communications, including written and electronic forms control
• Schedule and plan meetings, training sessions and travel
• Compose department and corporate communications
• Prepare and distribute agendas for meetings and schedules
• Record, compile, transcribe and distribute minutes of meetings
• Maintain office inventories
• Maintain electronic and hard copy filing system
• Receive, host and direct visitors and customers
• Resolve administrative problems and inquiries, answering questions regarding business unit policies and procedures
• Compile information and prepare moderately complex reports using appropriate software to prepare charts, graphs, and tables as necessary for including in reports or presentation materials
• Maintain the personnel/payroll processing and record keeping, regarding vacation, sick, and weekly schedules for a small leadership team
• Regular attendance is required
• This is not an all-inclusive list of job requirements and/or duties and may not contain all mental and physical capabilities necessary to perform the job at all times due to circumstances. Operational, safety and other needs may require the employee to perform any and all other duties as assigned. Employees are expected, and must be able to perform all such duties and tasks

Qualifications

• High School Diploma and up to 2 years of administrative experience,  or any combination of education and experience which would provide an equivalent background
• Proficiency in MS Word, Excel, Access and Outlook; computer mainframe experience is required
• Ability to deliver world class customer service to internal and external customers at all times
• Must be internet savvy
• Excellent organizational and time management skills
• Strong analytical skills
• Excellent telephone and communication skills with the ability to interface effectively with all levels of customers and company employees
• Fast and accurate typing skills and computer knowledge
• Ability to create and format reports from various data sources
• Ability to work with sensitive information and maintain confidentiality at all times
• Must be a career oriented, pro-active person
• Must be a self-starter with ability to work independently and function well in a flexible environment
• Must be energetic, enthusiastic and reliable
• Experience in Transportation Industry (LTL) experience preferred
• Must be organized and able to manage multiple projects at once
• Must be able to comply with all company policies, rules, procedures and Code of Conduct
• Must be able to interact well with others
• Must be able to work independently, or in a team setting
• Must be capable of working under tight time constraints in a high volume environment with multiple priorities
• Must be able to lift approximately 10-15 lbs., or more if required by the essential functions of the job
• Responds well to questions; Ability to read, interpret and comply with written information and documents such as safety rules, operations / procedure manuals and maintenance instructions with a high comprehension and concentration level to include the ability to meet deadlines
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
• Must be authorized to work in the United States

EOE/M/F/Vet/Disabled