Payroll Coordinator / AP

PAYROLL COORDINATOR / AP

Based at our Santa Ana, CA location, you will perform all payroll functions according to standards set by supervision.  You will also assist in the administration of employee benefits programs and maintain employment records/employee personnel files.

DETAILED ACCOUNTABILITIES:

While there are a variety of duties associated with this position, you would normally be performing only one job duty at a time. 

• Collects, verifies and maintains time sheets and transmittal data for Legendary Baking personnel and contract labor.
• Maintains SAP HRIS system.
• Enters time off requests, maintains attendance tracking system (i.e., SAP and attendance notices to Legendary Baking employees and managers)
• Edits all payroll information, verifying accuracy of all payroll records/printouts for Legendary Baking personnel and contract labor.
• Assists in check preparation and distribution procedures as directed by supervisor.
• Maintains/updates Legendary Baking employee and contract labor time cards and data base.
• Assist in Accounts Payable for the company
• Assists in the administration of the employee benefit program.
• Assists employees in problem resolution.
• Maintains employment records/employee personnel files.
• Assists with answering phones.
• Assists with answering doors and maintaining security of office area.
• Ensures high degree of confidentiality.
• Maintains cleanliness of work area(s).
• Practices and complies with all Company policies and procedures including safety and work rules, etc.
• Ensures compliance with all company policies and procedures, (EEO, Sexual Harassment, Safety, etc.)
• Responsible for monitoring and following all food safety and quality procedures.
• Responsible to follow security protocol and report any suspicious activity and/or security violations.
• Performs other duties and special projects as directed by supervision.

ESSENTIAL FUNCTIONS ( PHYSICAL REQUIREMENTS ):

The Payroll/HR Assistant would normally be performing one job duty at a time that could require the following:

• Speech and hearing abilities sufficient to communicate clearly and distinctly in English (in person and via telephone) and/or other language if required.
• Standing, walking, stooping/bending.
•  Reach at times above shoulder/ below knee level
•  Physically capable of rapid, unimpeded movement to all areas of the plant.

QUALIFICATION STANDARDS:

• Must be able to work with little supervision
• Ability to generate written communication and operate required office equipment/computer system.
•  Ability to read and review written communication.
•  Ability to read, comprehend and practice necessary safety procedures, signs, etc.
•  Ability to retrieve and replace work related materials (files, documents, etc) from storage areas.
• 6- months or more related experience.
• Knowledge and experience in Payroll Processing.

Equal Opportunity Employer