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Executive Assistant
•30 days ago
| Hours | Full-time |
|---|---|
| Location | 441 Lexington Avenue, 18th Floor New York, New York |
About this job
Midtown hedge fund looking for an Administrative Assistant out of finance. Working for a marketing or research team. Great perks, benefits, bonus and excellent environment.
Maintain multidimensional complex calendar events and created highly effective
organized filing system
Prioritize emails, receive incoming calls, schedule board and foundation meetings
Create, prioritize and modify documents making the office more efficient using
Excel, spread and Data sheets
Perform research, data collection, statistic compilation, document generation
as necessary to complete special projects and price quotes
Arrange travel (private and international) / travel as needed to manage affairs
Act as point of contact for reports and household staff
Act as liaison with vendors on upkeep, housekeeping, and potential renovations
Manage staffing on two different estates
Oversee the hiring and training of any new household staff member
Organize dietary needs be followed when traveling
Coordinate special and corporate events
Assist with athlete's social and philanthropic involvement
Manage expense report and tax preparation through QuickBooks
Create social media buzz by consistently posting on various forums
Manage fan mail and distribute memorabilia efficiently
Assist with updating technological systems to the newest versions
Assist with wardrobe and purchasing/picking up new items
Manage promotional product meetings and set requirements
Research, Track and Maintain Art Collection
Personal Concierge 24/7
Maintain the highest level of discretion in all aspects of the position
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
Maintain multidimensional complex calendar events and created highly effective
organized filing system
Prioritize emails, receive incoming calls, schedule board and foundation meetings
Create, prioritize and modify documents making the office more efficient using
Excel, spread and Data sheets
Perform research, data collection, statistic compilation, document generation
as necessary to complete special projects and price quotes
Arrange travel (private and international) / travel as needed to manage affairs
Act as point of contact for reports and household staff
Act as liaison with vendors on upkeep, housekeeping, and potential renovations
Manage staffing on two different estates
Oversee the hiring and training of any new household staff member
Organize dietary needs be followed when traveling
Coordinate special and corporate events
Assist with athlete's social and philanthropic involvement
Manage expense report and tax preparation through QuickBooks
Create social media buzz by consistently posting on various forums
Manage fan mail and distribute memorabilia efficiently
Assist with updating technological systems to the newest versions
Assist with wardrobe and purchasing/picking up new items
Manage promotional product meetings and set requirements
Research, Track and Maintain Art Collection
Personal Concierge 24/7
Maintain the highest level of discretion in all aspects of the position
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
Requirements
3-5 years of experience as an Executive Assistant out of financial services.