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Administrative Assistant
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | 151 WEST 34TH STREET New York, New York |
About this job
Job Overview:
The administrative assistant provides administrative support to the Macy’s Merchant team. S/he will provide assistance with key projects within the organization as well as provide administrative support. Perform other duties as assigned.
Essential Functions:
• Manage the calendars for multiple senior executives using Outlook;
• Coordinate meetings and calls with internal and external partners including meeting rooms, equipment set up and food;
• Work on key special projects as assigned;
• Make all travel arrangements for the team including flights, hotels, car rental or service;
• Manage supply budget planning and ordering for entire team;
• Reconciliation of travel and monthly expenses;
• Create and edit power point presentations, excel spreadsheets, word documents and other relevant applications;
• Support senior executives and their teams in all aspects of the business;
• Answering phones, directing callers and or providing;
• Special focus on activities to drive employee engagement and recognition efforts;
• Regular, dependable attendance & punctuality;
• Exceptional customer service skills, over the phone and in person, with our internal and external partners.
Qualifications:
Education/Experience:
• Minimum of 3 years of experience as an executive or administrative assistant supporting senior executives
• Retail experience a plus
Communication Skills:
• Excellent written and verbal communication skills
• Ability to read, write and interpret instructional documents such as reports and procedure manuals
Mathematical Skills:
• Basic math functions such as addition, subtraction, multiplication, and division.
Reasoning Ability:
• Must be able to work independently with minimal supervision
• Must be able to manage multiple priorities and calendars
• Strong time management and interpersonal skills
Physical Demands:
• This position involves regular walking, standing, hearing, and talking. May occasionally involve stooping, kneeling, or crouching. Involves close vision, color vision, depth perception, and focus adjustment.
Work Hours:
• Ability to work a flexible schedule based on department and store/company needs.
This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.
The administrative assistant provides administrative support to the Macy’s Merchant team. S/he will provide assistance with key projects within the organization as well as provide administrative support. Perform other duties as assigned.
Essential Functions:
• Manage the calendars for multiple senior executives using Outlook;
• Coordinate meetings and calls with internal and external partners including meeting rooms, equipment set up and food;
• Work on key special projects as assigned;
• Make all travel arrangements for the team including flights, hotels, car rental or service;
• Manage supply budget planning and ordering for entire team;
• Reconciliation of travel and monthly expenses;
• Create and edit power point presentations, excel spreadsheets, word documents and other relevant applications;
• Support senior executives and their teams in all aspects of the business;
• Answering phones, directing callers and or providing;
• Special focus on activities to drive employee engagement and recognition efforts;
• Regular, dependable attendance & punctuality;
• Exceptional customer service skills, over the phone and in person, with our internal and external partners.
Qualifications:
Education/Experience:
• Minimum of 3 years of experience as an executive or administrative assistant supporting senior executives
• Retail experience a plus
Communication Skills:
• Excellent written and verbal communication skills
• Ability to read, write and interpret instructional documents such as reports and procedure manuals
Mathematical Skills:
• Basic math functions such as addition, subtraction, multiplication, and division.
Reasoning Ability:
• Must be able to work independently with minimal supervision
• Must be able to manage multiple priorities and calendars
• Strong time management and interpersonal skills
Physical Demands:
• This position involves regular walking, standing, hearing, and talking. May occasionally involve stooping, kneeling, or crouching. Involves close vision, color vision, depth perception, and focus adjustment.
Work Hours:
• Ability to work a flexible schedule based on department and store/company needs.
This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.
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