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in Lake Wales, FL

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Hours Full-time
Location Lake Wales
Lake Wales, Florida

About this job

We are looking for a competent and reliable Office Assistant to perform various administrative and clerical tasks to support our office. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic data entry.

An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will be familiar with Microsoft Office, general office equipment and procedures.

Responsibilities

*         Maintain files and records so they remain updated and easily accessible

*         Process incoming orders; provide confirmation

*         Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages up to 50lbs, etc.)

*         Answer the phone to take messages or redirect calls to appropriate colleagues

*         Utilize office equipment such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.

*          Facilitate processing of bid information and verification of documents

*         Assist in office management and organization procedures

*         Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages

*         Assist in making travel arrangements and booking venues for conferences and events as needed

*         Perform other office duties as assigned

Requirements

*         Proven experience as office assistant or other clerical position

*         Familiarity with office procedures and basic accounting principles

*         Working knowledge of office devices and processes

*         Very good knowledge of MS Office (Excel, Outlook and Access)

*         Excellent communication skills

*         Very good organizational and multi-tasking abilities

*         High school diploma