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About this job

We have a part-time opening for a ADMINISTRATIVE ASSISTANT.

Must be able to work various shifts per week.

  • No experience required.
  • Must have a high school diploma or equivalent.
  • Be authorized to work in the United States.

Requirements

ADMINISTRATIVE ASSISTANT JOB DUTIES

  • ANSWER PHONE DURING BUSY TIMES AND NOTE CUSTOMER INQUIRIES
  • DEVELOP AND MAINTAIN ELECTRONIC AND HARD COPY FILE SYSTEM
  • OPEN, SORT AND DISTRIBUTE INCOMMING MAIL
  • WRITE AND DISTRIBUTE EMAIL, LETTERS, FAXES AND FORMS
  • ORGANIZE AND SCHEDULE APPOINTMENTS
  • PLAN MEETINGS AND TAKE DETAILED NOTES FOR FUTURE USE
  • ASSIST IN PREPARING REGULARLY SCHEDULED REPORTS
  • RUN ERRANDS TO POST OFFICE, SUPPLY STORES, ETC
  • SCHEDULE APPOINTMENTS FOR WINDOW TINTING
  • MAINTAIN OFFICE AND CLEANING SUPPLIES
  • UPDATE AND MAINTAIN COMPANY POLICIES AND PROCEDURES
  • MAINTAIN CONTACT LIST
  • BOOK ANY TRAVEL ARRANGEMENTS
  • SUBMIT AND RECONCILE EXPENSE REPORTS
  • ASSIST IN DAILY CLEANING TASKS
  • ASSIST COLE WITH INVENTORY MANAGEMENT
  • DURING ANY DOWNTIME, RESEARCH NEW DEALS AND SUPPLIERS

 

JOB REQUIREMENTS

  • PROVEN EXPERIENCE AS ADMINISTRATIVE ASSISTANT OR OFFICE ADMIN
  • KNOWLEDGE OF OFFICE MANAGEMENT SYSTEMS AND PROCEDURES
  • KNOWLEDGE OF OFFICE EQUIPMENT, LIKE PRINTERS AND FAX MACHINES
  • PROFICIANCY IN MS OFFICE ( MS WORD AND EXCEL, IN PARTICULAR)
  • EXCELLENT TIME MANAGEMENT SKILLS
  • ATTENTION TO DETAILS AND PROBLEM SOLVING SKILLS
  • EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS
  • STRONG ORGANIZATIOIN SKILLS AND ABILITY TO MULTI-TASK
  • HIGH SCHOOL DEGREE; ADDITIONAL QUALIFICATION AS ADMIN ASSISTANT OR SECRETARY WILL BE A PLUS