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Administrative Assistant - Commercial West Area
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | San Jose, CA San Jose, California |
About this job
The successful candidate will support 3 Commercial West Operation Directors, the Area System Engineering Director, and occasionally the Sr. SE Managers. Your work will ensure they are most efficient in leading their sales teams.
You will be an extension of your Directors working with them daily and managing multiple tasks. You will be expected to prioritize incoming asks for time, meetings, resources and other needs from the Directors. You must be detail oriented and flexible as requests constantly change. You should also work well alone and as a team player.
Calendar Management: Manages Director's calendars by prioritizing schedules and meetings. For example, may decide who gets on Principal's calendar, which meetings are attended, and who can attend in his place.
Meeting Planning and Organizations: Assists Directors in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
Correspondence/Approvals: Supports Directors by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.
Travel: Responsible for making travel arrangements for the principals. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
Special Projects: Provides analytical support to assist Directors on special projects. Researches issues, analyzes problems, compiles data, and prepares reports.
Who You'll Work With
The US Commercial vision is transforming business through the power of people and technology. Our Organization is focused on the US Mid-Market, the 5th largest economy in the world, with a broad portfolio of small, medium and large customers across all vertical markets with the exception of public sector. US Commercial is the growth engine for Cisco with the support of a diverse set of partners and ecosystem. US Commercial has an incredible culture built upon focused execution, technical excellence, teamwork and fun!
Who You Are
Minimum Qualifications
6+ years' experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above.
Great attention to detail and the maturity to handle confidential information is a must.
Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Desired Skills
Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
Collaborative style, with excellent teamwork.
Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
Works in an organized and disciplined manner. Very detail-oriented. Proactive by nature.
Advanced desktop calendar management program experience.
Why Cisco
We connect everything: people, processes, data, and things. We innovate everywhere, taking bold risks to shape the technologies that give us smart cities, connected cars, and handheld hospitals. And we do it in style with unique personalities who aren't afraid to change the way the world works, lives, plays and learns.
We are thought leaders, tech geeks, pop culture aficionados, and we even have a few purple haired rock stars. We celebrate the creativity and diversity that fuels our innovation. We are dreamers and we are doers.
We Are Cisco.
You will be an extension of your Directors working with them daily and managing multiple tasks. You will be expected to prioritize incoming asks for time, meetings, resources and other needs from the Directors. You must be detail oriented and flexible as requests constantly change. You should also work well alone and as a team player.
Calendar Management: Manages Director's calendars by prioritizing schedules and meetings. For example, may decide who gets on Principal's calendar, which meetings are attended, and who can attend in his place.
Meeting Planning and Organizations: Assists Directors in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
Correspondence/Approvals: Supports Directors by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.
Travel: Responsible for making travel arrangements for the principals. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
Special Projects: Provides analytical support to assist Directors on special projects. Researches issues, analyzes problems, compiles data, and prepares reports.
Who You'll Work With
The US Commercial vision is transforming business through the power of people and technology. Our Organization is focused on the US Mid-Market, the 5th largest economy in the world, with a broad portfolio of small, medium and large customers across all vertical markets with the exception of public sector. US Commercial is the growth engine for Cisco with the support of a diverse set of partners and ecosystem. US Commercial has an incredible culture built upon focused execution, technical excellence, teamwork and fun!
Who You Are
Minimum Qualifications
6+ years' experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above.
Great attention to detail and the maturity to handle confidential information is a must.
Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Desired Skills
Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
Collaborative style, with excellent teamwork.
Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
Works in an organized and disciplined manner. Very detail-oriented. Proactive by nature.
Advanced desktop calendar management program experience.
Why Cisco
We connect everything: people, processes, data, and things. We innovate everywhere, taking bold risks to shape the technologies that give us smart cities, connected cars, and handheld hospitals. And we do it in style with unique personalities who aren't afraid to change the way the world works, lives, plays and learns.
We are thought leaders, tech geeks, pop culture aficionados, and we even have a few purple haired rock stars. We celebrate the creativity and diversity that fuels our innovation. We are dreamers and we are doers.
We Are Cisco.