Ucla Health Careers Administrative Assistance job in Los Angeles, CA

Ucla Health Careers
Job Title
Administrative Assistance
Job Type
Full-time, Part-time
757 Westwood Plaza Los Angeles, CA
Los Angeles, CA 90095

Administrative Assistance

Under the supervision of the Assistant to the Sr. VP-Finance & CFO and Finance Directors, provide a range of support to Financial Services Department. Complete work with minimal supervision and follow-through to take tasks from start to finish. Excellent communication and multitasking skills required. Major duties include maintaining calendars, scheduling meetings including making arrangements for meeting rooms and meals/refreshments for participants if necessary. Scheduling conference room reservations for internal/external staff, arranging travel and processing reimbursements in UCLA Express. Act as liaison for managers and staff, assist in preparing various documents, type and/or compose reports and correspondence and answer correspondence and emails. Assist in obtaining signatures from UCLA Health System Senior Management and FPG management team. Assist in planning for new employees (equipment, supplies, furniture, etc.). Assist in planning department events. Enter data entry for Chargemaster via Excel/Access. Ordering supplies through EMPAC, maintaining Purchase Orders and processing invoices for payment. Oversee Fire/Safety compliance of staff on the floor, interface with management, hospital departments and vendors on behalf of the department. Process Telecommunications and Facilities requests, filing, assist with photocopying jobs, scanning documents and creating directories on a shared file network. Distribution/delivery of mail, screen and route all incoming calls and greet and/or assist visitors. Ensure that office is functioning at a high level by maintaining availability of supplies, working order of equipment and general maintenance of the office. Provide assistance to front office staff to ensure proper and timely mailing of Accounts Payable checks and provide back-up office coverage as needed.   

Additional Info

Minimum Age
16+ years old

Job Industries

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