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Hours Full-time, Part-time
Location Jacksonville, FL
Jacksonville, Florida

About this job

Requisition No: 17682

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60066400

Position Number: 60066400

Salary: $903.19 Bi-Weekly

Posting Closing Date: 08/16/2017

ANTICIPATED VACANCY

THIS POSITION IS HOUSED AT THE WOODCOCK SERVICE CENTER IN JACKSONVILLE

OCCUPATION PROFILE

DESCRIPTION

This is work providing high-level administrative support to Economic Self-Sufficiency Program Administrator by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.

The salary for this position is $903.19/Bi-Weekly or $23,482.94/Year

MINIMUM REQUIREMENTS:

Two years of secretarial or clerical work experience.

College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

A high school diploma or its equivalent can substitute for one year of the required work experience.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of office procedures and practices;

Knowledge of the methods of data collection;

Knowledge of basic arithmetic;

Ability to understand and apply applicable rules, regulations, policies and procedures;

Ability to plan, organize and coordinate work assignments;

Ability to deal with the public in a tactful and courteous manner;

Ability to communicate effectively;

Ability to utilize problem-solving techniques;

Ability to establish and maintain effective working relationships with others and;

Ability to work independently.

EXAMPLES OF JOB CHARACTERISTICS

Performing Administrative Activities

Approving requests, handling paperwork, and performing day-to-day administrative tasks.

Communicating With Other Workers

Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.

Analyzing Data or Information

Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.

Getting Information Needed to do the Job

Observing, receiving, and otherwise obtaining information from all relevant sources.

Processing Information

Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.

Monitoring and Controlling Resources

Monitoring and controlling resources and overseeing the spending of money.

Coordinating Work and Activities of Others

Coordinating members of a work group to accomplish tasks.

Interpreting Meaning of Information to Others

Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.

Making Decisions and Solving Problems

Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.

Establishing and Maintaining Relationships

Developing constructive and cooperative working relationships with others.

ALL APPLICANTS SHOULD COMPLETE THE ON-LINE APPLICATION PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287.

THIS POSITION REQUIRES A BACKGROUND INVESTIGATION INCLUDING FINGERPRINTING, PURSUANT TO S. 110.1127(2)(a), FLA. STATUTE.

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS

EFFECTIVE: 03/17/2003

History:

07/01/2002

01/02/2015 Title change from Executive Secretaries & Admin Assistants

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Jacksonville