Senior Administrative Assistant

A client of ours in the life science industry is looking for a senior level administrative assistant. Applicants must have 3 years of experience supporting an executive assistant or administrative staff from a bio tech or pharmaceutical company. The ideal candidate will have experience booking international/domestic travel.

Job Description

• Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. Prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to their departure. Coordinate real-time travel issues as they arise.

• Prepare, submit and track expense reports for the team, as necessary.

• Maintain calendars of designated team members as required.

• Conference registrations & membership renewals for professional organizations.

• Full coordination of small and large meetings and events, both on and off-site, in collaboration with Administrative Assistant Partners from other client locations, both domestically and internationally, as appropriate.

• Assist with general paperwork (photocopying, scanning, binding, etc.) and maintain general administrative needs of each department.

• Assist in preparation, execution and filing of contract utilizing internal software.

• Member of Administrative Assistant Partner Team, sharing responsibilities and cross-training with other Assistant Partners as needed.

Qualifications

• Bachelors Degree.
• Minimum of 3 years full-service administrative experience required.
• Previous administrative experience in Research & Development environment, particularly in the biotech or pharmaceutical industry preferred but not required.
• Knowledge in utilizing teleconference equipment and using related software.
• Proficiency in Microsoft Office (Work, Outlook, Excel, and PowerPoint.
• Demonstrated experience managing multiple and complex travel arrangements while planning all aspects of complex meetings, on and off-site.
• Works well in a team oriented structure to achieve goals.

About Aerotek:

Our people are everything. As a Best of Staffing® Client and Talent leader, Aerotek® Inc. has distinguished itself as a leader in recruiting and staffing services, by having a deep understanding of the intersection of talent and business. As a strategic partner to more than 17,000 clients and 300,000 contract employees every year, Aerotek's people-focused approach yields competitive advantages for its clients and rewarding careers for its contract employees. Headquartered in Hanover, Md., Aerotek operates a network of over 230 non-franchised offices with more than 6,000 internal employees dedicated to serving our customers. Aerotek is an operating company of Allegis Group, a global talent solutions provider. To learn more, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.