Administrative Assistant

GENERAL SUMMARY: The Administrative Assistant provides customary administrative support for all office procedures and assists with various tasks, routine and special events, by performing the following duties. SCOPE OF RESPONSIBILITY: Provides administrative support to the Appliance Builder Distributor business. JOB RESPONSIBILITIES * Greets scheduled visitors and conducts to appropriate area or person * Maintains Showroom schedules. * Reads and routes incoming mail. Locates and attaches appropriate files, orders, etc. to correspondence. * Composes and types routine correspondence. * Organizes and maintains file system, and files correspondence and other records as required. * Answers and screens telephone calls, and arranges conference calls. * Coordinates manager's schedule and makes appointments. * Arranges and coordinates travel schedules and reservations. * Conducts research, and compiles and types statistical reports. * Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. * Makes copies of correspondence or other printed materials. * Prepares outgoing mail and correspondence, including e-mail and faxes. * Copies and distributes vendor information to all sales people. * Maintains price books and update. * All other duties as assigned. * Ethics: Treats people with respect and keeps commitments. Inspires the trust of others. Works ethically and with integrity. Upholds organizational values. * Diversity: Demonstrates knowledge of EEO policy. Shows respect and sensitivity to cultural differences. Educates others on the value of diversity. Promotes a harassment-free environment. Builds a diverse workforce.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS * High school diploma or GED equivalent required. * Associates degree (AA) or equivalent from two-year college or technical school desired. * Six months to one year related experience in providing administrative support to various levels. * Strong computer skills; MS Word, Excel and Outlook. * Excellent communication and organizational skills.

EEO EMPLOYER