Administrative Assistant/Receptionist-Health Services: Edina, MN - Full-time / Part-time

Kelly Services is looking for a highly motivated, self-directed, experienced person to fill a temporary Health Services Administrative Assistant/Receptionist role for one of our best customers, a global water and process solutions company in Edina, MN. The purpose of The Health Services Administrator position is to be the focal point for administration of Health Services policies, processes, and programs. The Incumbent will be responsible for health services administration across the Edina, MN location directly supporting HR Manager, Site/Dept. Managers, Workforce Planning, EH&S and taking independent responsibility for resolving questions/issues with employees and managers since this integral role is the frontline contact for employees, new hires and managers seeking health services support.  As such this role serves as the employee advocate, interfacing with all Health Services functions.  This role with also provide back-up support and break coverage for the receptionist position.   Role: Health Services Administrative Assistant/Receptionist Location: Edina, MN Hours: M-F 6:30am to 3pm Length of assignment: 6 months or longer depending on customer’s needs   Job duties: Primary Responsibilities: Uphold the importance of the confidentiality and integrity of the data created and maintained in personnel and medical databases Manage employee records, working to ensure proper recording, scanning, transferring, filing, and retention of all Site employee records within the DOW Global Health Services systems Work closely with the Health Services to provide data in support of EH&S, Hiring Supervisors, external vendors for medical clinics, HR staff, as well as working directly with multiple offsite medical clinics Manage multiple functional databases and ensure regulatory compliance for planning, scheduling and tracking exams and medical records Primary focal point for the scheduling of new hire exams including contacting applicants to ensure scheduling  takes place with appropriate providers to ensure timely medical clearances Create and maintain schedules for Health Services campaigns to ensure employees are compliant with expectations Manage calendar scheduling for nurses and EH&S manager Manage inventory of medical and office supplies including purchasing/stocking Participate on the site Total Worker Health team to promote healthy workplace activities (blood drive, annual health fair, health promotions, etc) Create, develop, and maintain Health Services resources on specialty health topics to support the corporate Healthy Culture / Health People initiatives   Responsibilities as they pertain to the Receptionist role: Understand all working of the front desk to be able to act as a back-up to the current receptionist. Provide break-coverage at the front desk Open to taking on tasks as time permits   IM (Incident Management Database) Coordinator Responsibilities: Serve as IM tool back-up focal point for site. Ensure IM data quality for the site (i.e., data is entered accurately, timely and completely) Responsible for the capture and collection of all reporting metrics (Personal injury and/or illness, Environmental metrics, Process Safety, Fines & Penalties, and Motor Vehicle) for the site. Requirements: A minimum of a high school diploma or equivalent is required but an Associate's degree is preferred 7-10 years of administrative experience Some knowledge of, human resources, health services policies/procedures, medical record management and medical terminology is preferred Strong communication skills (both verbal and written) Ability to multi-task in managing multiple projects and priorities Be able to prepare new or edit existing operating disciplines and job processes Able to accurately input and maintain confidential data in integrated systems Presents a professional persona in all situations Must be able to work independently and proactively under tight deadlines Excellent interpersonal skills, initiative, teamwork and professionalism are critical. Knowledge of Microsoft Suite (Excel, Word, Outlook and PowerPoint) Able to manage multiple phone lines Customer service orientation Information management Organizing and planning Attention to detail Initiative Reliability HTML coding experience is a plus As a Kelly employee, you’ll have access to world-class perks, including: Kelly-sponsored Affordable Care Act health care coverage available to eligible employees Group insurance options* Service bonus plan Holiday pay plan Weekly electronic pay options Online training campus that provides more than 3,000 free courses to help improve and develop skills Exclusive online employee community Employee assistance program available at no cost Corporate discounts Transportation Spending Accounts Offered and administered by Leslie & Associates. These plans are not sponsored by Kelly Services.   Important Information: This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this opportunity, use the “Submit Resume” button or “Apply Now” to send us your resume. If you have a question about this role, you may contact the Recruiter, Ann Delestine, at 206-524-6980, but only after your resume has been submitted.   Due to the high volume of responses anticipated, only applicants that meet the qualifications will be contacted.   Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services® As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]