Administrative Assistant to CEO - Full-time / Part-time

Palm Bay International, a dynamic family-owned company, offers one of the nation s most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay s most valued assets is its remarkable network of long-term partnerships withthe foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico and Central America. With the crucial collaboration of these partners, Palm Bay s portfolio is able to meet the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: www.palmbay.com. Location: Port Washington, NY Position Overview: Assisting the Executive Assistant to the CEO, this position will provide administrative support to the CEO and Executive Team. Responsibilities/Essential Functions: * Provide support of the CEO s calendar; scheduling, confirming, as well as, meeting logistics (e.g. catering, location, handouts, etc.). * Perform administrative work responsibly and in a timely manner, exercising considerable independence and sound judgment in decision-making. * Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds. * Manage multiple special projects including client meetings and dinners, off-site executive meetings, event planning for trade shows/exhibitions, and meetings with outside business partners and clients. * Receive and interact with executive guests and visitors. * Represent the CEO by projecting a professional and supportive image to all parties in the screening of telephone calls, internal clients and guests. Prioritize people and situations in need of attention. * Create, edit and polish documents including meeting agendas and meeting notes demonstrating proficiency in Microsoft Office. * Handle highly confidential and sensitive information with the appropriate discretion. * Coordinate with other assistants serving as team leader and back up when needed. * Working within our internal systems to run reports and respond to inquiries. Qualifications/Requirements: * Bachelor s Degree preferred * 3 years of experience in C-level administrative support * Demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems * Demonstrate experience managing complex projects or coordinating large-scale events * Strong communication, both written and verbal * Superior organizational skills, detail oriented, must be able to manage multiple priorities and meet deadlines * Ability to work independently and in a dynamic, high energy, team-oriented atmosphere. * High level of proficiency with Microsoft office * Wine knowledge a plus Benefits Overview: Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off and 11 paid company holidays. Palm Bay International is an equal opportunity employer.