Finance Director About our client:
With their main offices and place of work in Beaverton, OR, the organization has it's Camp facility located on the Oregon coast. They are premier camp in the Pacific Northwest. Since 1921, the Camp has been dedicated to providing the finest summer overnight camp experience for today’s campers while preparing them to be tomorrow’s community leaders. Since 2006, they have also been serving the local community with a day camp program. In addition to their summer camp programs, they rent their facility for conferences, retreats, and special events. The camp is open to everyone. They are licensed by the State of Oregon, accredited by the American Camp Association (ACA). They are a nonprofit, 501c3.
The Organization seeks a dynamic, experienced Finance Director to develop, lead, and execute strategic and tactical matters as they relate to budget management, cost benefit analysis, and forecasting needs for the organization.
The Finance Director will report to the Executive Director and work closely and collaboratively with the organization’s staff members, volunteers, and the greater community. The organization has a strong and engaged Board of Directors, with experience in financial management. Job Performance Responsibilities:
- Responsible for oversight of all financial aspects of the organization including: accounting practices, financial reporting, budgeting, fixed assets, investments, insurance, capital budgeting, endowment fund, financing plans, financial performance, financial position, and forecasting.
- Supervises a data entry position that will assist in duties such as billing, A/R, A/P, payroll, monthly and annual financial reporting.
- Evaluates current financial management processes and procedures and recommends changes when necessary to ensure accuracy, efficiency, and effectiveness.
- Interacts with and provides support to the board of directors and its subcommittees (especially the finance committee) on a regular basis.
- Ensures compliance and contributes to the administration of personnel policies and procedures, benefit programs, pension plan, and other duties as assigned.
- Participates in the organization’s strategic planning efforts and follows through on the resulting action items to enhance the performance of the organization.
- Prepares financial analysis and manages the reporting process, identifying issues and opportunities as appropriate.
- Serves as an essential business partner for the Executive Director, and works closely with the executive team to provide ongoing insights into the financial health of the organization.
- Is a resource for department managers to help them understand and improve the economic impact of their departments, both related to their budget and ongoing operating income and expenses
- Assists the Executive Director in any area requested
- Directs the accounting functions by developing and maintaining accounting policies and procedures in accordance with GAAP, Generally Accepted Accounting Principals and/or tax regulations, preparing month-end closing and internal financial statements, managing A/R and A/P, and developing and maintaining adequate internal audit controls.
- Performs financial activities including managing day-to-day financial affairs, preparing and reviewing daily cash flow analyses for planning purposes, preparing and reviewing monthly variance analyses of the balance sheet and statement of income, and forecasting monthly cash flow.
- Ensures that bank reconciliations are completed monthly, and that they are reviewed by the Executive Director, with any significant comments reported to the Executive Director.
- Monitors internal control procedures approved by the board of directors and report any compliance risks or violations to the finance committee.
- Develops and maintains banking relationships. Works with insurance companies. Ensures appropriate insurance coverage for the organization.
- Ensures that all outside reporting requirements are met related to donors, banks, bondholders, and governmental agencies. Ensures that all covenant requirements are being met and inform the Executive, Director, finance committee, and board on a proactive basis if it appears that there may be problems meeting these covenants in the future.
- In conjunction with the human resources manager, maintains cost-effective employee benefit programs such as health insurance, dental insurance, life insurance, disability insurance, flexible spending accounts, health spending accounts, and retirement savings accounts. Oversees management of annual employee enrollment in plans.
- Leads the annual budget process. Works with department directors, Executive Director, the finance committee of the board, and the major funding sources to build a realistic budget. Analyzes and reports budget variances on a monthly basis.
- Provides support, prepares reports and makes recommendations to the finance committee of the board on operating performance, balance sheet/statement of financial position items (including reserves), insurance, benefits, and challenges/opportunities on the horizon. Periodically (at least quarterly), presents to the board a comparison of actual to budget results, a summary balance sheet/statement of financial position, a summary cash flow statement, and other reports critical to an agency’s operation. Annually the board of directors must receive a balance sheet and statement of cash flows along with the audited financials.
- Monitors revenues and expenses of all programs. Meets regularly with Executive Director and Management team to improve the organization’s financial performance. Provides input into changes to fee structures in relationship to the cost of operations.
- Recruits, hires, train, and supervise all direct reports. Performs regular, annual evaluations of all employees who have been delegated responsibility for developing and managing the fiscal control system. The evaluations of staff personnel shall take into account their effectiveness in implementing and applying the system of fiscal management and internal controls.
- Provides human resources guidance in the areas of employee records, benefits administration, policies and procedures, federal and state/provincial employment law and regulations, safety procedures, payroll, and compensation.
- Ensures the organization carries adequate and appropriate insurance
- In conjunction with the finance committee, takes a leadership role in the management of the invested assets and outstanding debt to maximize returns and reduce debt related expenses.
- In conjunction with the building maintenance staff and appropriate board committees, develops a long-term financial plan to replace key building systems and components.
- College degree or equivalent; advanced degree preferred
- Certified Public Accountant (CPA) preferred
- Knowledge of GAAP and Non-Profit Accounting
- Minimum of 5 years of financial and management experience
- Strong experience in a leadership role, including personnel supervision; ability to promote teamwork and professional development of direct reports
- Excellent organizational and collaboration skills; ability to manage multiple activities seamlessly and to delegate effectively; ability to meet deadlines; strong attention to detail
- Superb communication skills – writing and public speaking
- Ability to quickly learn and use specialized software
- Previous proven track record of successfully managing the day-to-day financial operations of an organization.
- Self-motivated, creative, and enthusiastic team player able to energize, inspire, and motivate others
- Employer paid Medical and Dental
- Employer contribution to retirement fund
- Paid Vacation: 2 weeks in year one
- Holidays: 15 to 20 Paid Holidays in addition to Paid Vacation per year
- Minimum Age
- 18+ years old