Accounts Payable

We have a Client in Fremont that has an immediate opening for an Accounts Payable Administrator.

Accounts Payable Administrator:

• Compile and maintain accounts payable records.
• Check and approve all vouchers for payment.
• Prepare invoice deduction notices, as necessary.
• Audit freight bills to post to appropriate jobs.
• Answer all vendor inquiries.
• Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted.
• Prepare accounts payable checks.
• Print all accounts payable reports and maintain all accounts payable files.
• Prepares analysis of accounts, as required.
• Assist in monthly closings by preparing the A/P Accrual.
• Assist with accounts receivable and special projects, as necessary.

We also ask that you break up the tedium of the day by being the relief receptionist. And if the receptionist is on vacation or sick, we’d ask that you sit there most of the day with breaks given by another staff member. Since this is an important component of any business, we are looking for an accountant trapped in sociable personality.

Your ability to read and comprehend simple instructions, short correspondence, and memos will be utilized. As well as your ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. A basic understanding of relationship between G/L accounts will benefit your processing of invoices.

Excel skills are used to a degree (basic spreadsheets, no macros necessary), light word, Outlook (now is that a surprise?) and we currently use Sage Software MAS 200.