Office Services Support Associate

Seeking a Office Services Support Person; this is an ongoing contract role with the potential to convert to a career opportunity, supporting an established law firm within San Francisco.
Job Description
The primary responsibilities of the Mail / Office Services role is to provide hospitality support, and to receive, sort and deliver incoming mail according to the client's existing schedule. This role will also provide administrative support to the firm, which could include reception, conference room support, and general clerical and project-related support.

Hospitality/Conference room setups/clean-ups including equipment requests (chairs, whiteboards, etc.)

Performs regular Mail Runs

Receives, sorts and delivers incoming mail, express or non-express packages

Process incoming/outgoing pouches (e.g. inter-office)

Receive & Ship USPS mail, FedEx, UPS, Eastern Connection packages

Schedule couriers/messengers

Manages the relationship with mail service vendors

Pick-up shredding materials from the client

Move boxes/packages to and from offices

Order office and mailing supplies including paper supply and distribution for the copiers/printers

Handle light office moves (new hires/terminations, inter-departmental moves)

Visiting Personnel Office ("VPO") maintenance (checklist, nametags, supplies)

Convenience room checks (re-stock and order supplies)

Maintain order and cleanliness in pantries/kitchens

Ad hoc Special requests (box moves, pictures, files, books, IP File Runs, Files to Records, Maintain Firm directories, etc.)

Create and modify documents using Microsoft Office

Ensures a secure, confidential environment

Other duties as assigned including coverage for other business services functions within the site
Required Skills

2-4 years experience in similar service ideally within a law firm

HS Diploma or equivalent, or demonstrated ability to meet the job requirements

General knowledge of Microsoft Word, Excel, PowerPoint

Ability to quickly learn proprietary systems

Excellent written and oral communication skills sufficient to provide routine information, answer inquiries, and refer calls

Provide premiere service to clients with a "can do" attitude

Able to lift up to 25 lbs
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Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

Experience supporting Office Service functions within a corporate, structured, or legal setting.