Office Admin - Full-time

A leading multi–national company in the travel retail development business seeks a qualified individual to provide support to a team of Senior Level Executives in its International headquarters.

Job Responsibilities

• Administrative support for daily operations
• Calendar management
• Set–Up and coordinate meetings, including video conferencing and IT–Department coordination.
• Draft and edit Executive–Level PowerPoint Presentations, including editorial, data, and visual inputs from multiple sources
• Write and edit Executive–Level correspondence, memorandum, emails
• Conduct internet research
• Manage multiple administrative projects simultaneously and ensure deadlines are met
• Develop and administer collaborative shared project resources, including digital drop box functionality
• Budget management
• Issue resolution
• Inter–department communications and coordination
• Point person for the International Department
• Meet and greet visitors and meeting participants

Hudson Group-Canada Expectations Include:

• Bilingual (English/Spanish) required. Fluency in other languages preferred.
• Advanced Excel experience required.
• Strong written and oral communications skills
• Expertise in productivity software, to include Microsoft Office; familiarity with project management functionality
• Collaborative administrative functionality
• Ability to keyboard at a high level, accurately
• Excellent multi–tasking and organizational skills
• Ability to work in a fast–paced environment
• Positive attitude, ability to adapt to changing conditions, and dedicated professional work ethic

Knowledge and Skills:

• Self–motivated but able to work as part of a team.
• Good organizational and time management skills.
• Confidence presenting to groups of people.
• Trustworthiness and discretion when handling confidential information.
• Must be able to travel and work weekends late nights as needed.