Administrative Assistant

Overview

This position is responsible for assisting the Property Manager with day-to-day operational and administrative tasks. This position reports to the Property Manager.

Essential Functions

Essential Functions:• Responsible for maintaining resident files, including verifying each file contains a resident move-in inspection sheet and marketing documentation.• Responsible for answering telephones, handling requests as needed and referring others to the manager.• Responsible for administrative tasks, including inputting information into the computer system, typing, photocopying, filing and opening mail.• When necessary, substituting for the van driver.• Assists in maintaining systems, policies, reports and manuals that are appropriate to the Senior Suites operations.• Assists in preparing and maintaining reports, including but not limited to: marketing reports, financial reports or any reports relating to resident issues.• Talk with residents to learn of any problems, concerns or issues relating to resident services.• Assists Property Manager with move-in orientations.• Responsible for assisting in the leasing of apartments according to established guidelines. This includes marketing and showing apartments.• Assists in collecting, recording and depositing rent payments, credit check fees, etc.• Responsible for entering transactions, charges and payments into the computer.• Distributes resident statements, menus, memos and other items to residents.• Assists in the operation of the automated food service program.• Assists in scheduling and implementing resident activities.• Prepares monthly activity calendar.• Completes vending inventory every two months, and keeps machines filled.• Provides assistance with other duties as provided by Property Manager.• Attends all required training, in-service, and staff meetings.• Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.• Maintains a positive and professional demeanor toward residents, visitors, families, and co-workers.• Adheres to all policies and procedures of Senior Lifestyle Corporation.• Performs other duties as assigned.

Qualifications

• High school diploma or G.E.D.; experience preferred.