Staffing Clerk

Description:

Under indirect supervision, performs variety of office/clerical duties to assure proper staffing and scheduling of inpatient nursing units. Maintains staffing information in multiple scheduling/staffing databases. Works with local temporary nurse agencies as staffing resource. Audits timecards of inpatient staff every other week using the automated time reporting system.

Essential Functions:

• Receives acuity information from all nursing units; inputs same into computer; processes and evaluates results of input to determine staffing needs
• Identifies staffing shortages; takes appropriate action to resolve; calls and schedules staff as required; seeks assistance from staffing supervisor or shift supervisor regarding specific problem or concerns as needed; inputs changes onto computer
• Receives staffing calls (i.e. sick, absence, changes to schedule); apprises appropriate unit or shift supervisor of pertinent information and action taken
• Maintains current employee information on automated scheduling/staffing database
• Generates routine and non-routine reports in timely manner
• Collects, reviews for completion; interprets and enters manual timesheets into automated time reporting system in preparation for payroll processing; audits and reconciles same against schedules (using automated scheduling/staffing information and collective bargaining unit agreements as resources)
• Coordinates local contemporary nurse agency personnel; places and cancels requests with agencies with supervisor approval; communicates specific details of assignment to assure proper job match; assures that each agency employee is scheduled for orientation; schedules daily assignments
• Demonstrates knowledge, skills, and abilities necessary to provide care and/or service appropriate to age groups served
• Performs other duties and accepts responsibility as assigned
• Uses automated system to notify staff of available vacant shifts and resolve staffing issues
• Prepares staff schedules for clinical departments and centralized float pools using either automated or manual scheduling functions; applies collective bargaining unit agreements and Kaiser polices and procedures to scheduling process; makes scheduling recommendations to manager

Basic Qualifications:

• One year of office experience
• High school diploma
• Demonstrated knowledge of and skill in organizational skills, time management, detail-oriented, oral communication, written communication, interpersonal relations, and customer service
• Demonstrated knowledge of and skill in database, word, and spreadsheet PC applications
• Talking to co-workers, customers, outside vendors, and on the telephone
• Reading, writing, speaking, and understanding English
• Training/giving and receiving instructions
• Mathematical ability, attention to detail (e.g. organization, prioritization, proofing), concentration, and alertness

Preferred Qualifications:

• Bachelor-s degree
• Staffing and scheduling experience
• Working knowledge of automated scheduling/staffing system(s)

Primary Location: Hawaii,Honolulu,Hospital/Medical Offices 3288 Moanalua Rd. Scheduled Weekly Hours: 40 Shift: Variable Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun Working Hours Start: Varies Working Hours End: Varies Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Entry Level Job Category: Administration, Clerical and Support Services Specialty: Support Services Department: Admin Supp-Nursing Staff Ofc Travel: No

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