Development Coordinator / Executive Assistant - Full-time / Part-time

A Real Estate Development company in Irvine that specializes in commercial and industrial development is seeking a Development Coordinator to support the Development Team on all phases of the pre-development process as it relates to the project including administration, scheduling and reporting. This position is ideally suited for a highly motivated, detail orientated individual with a strong work ethic and an interest in real estate development.

This is a Temporary to Hire position paying $20-25/hr depending on experience plus excellent benefits. This is a company that focuses on the health and wellness of their associates.

Please submit resume for immediate consideration - Job 297681

Responsibilities include:

• Assist Development Team with entitlement, due diligence and permit research, completion of applications, management of project files and coordination with architects, engineers and various departments within various municipalities.
• Create Professional Service Agreements based on vendors service proposal, determine ownership legal entities, ensure insurance requirements are satisfied, monitor progress of the work being conducted, track cost to date.
• Perform administrative duties as needed including maintaining development files, calendars, coordinate meetings, conference calls, filing, draft correspondence and update budgets and reports as needed.
• Send Bid invitations, process Bid memos, Addendums, and RFI's and distribute Bid drawings
• Coordinate and manage multiple projects at any given time.
• General day to day office duties (maintaining office and kitchen, stock and clean, answering calls, copying, filing, mail, fedex, etc.)
• Track and process Subcontractor/Owner change orders and purchase orders
• Maintain project files
• Code invoices
• May also request/track all close-out information and facility correspondence between Owner and Project Manager
• Willing to travel when needed to the Inland Empire.

Qualifications:

• 1-2 years of relevant work experience.
• Strong Administrative background required.
• Computer skills, including Word, Excel and Outlook.
• Real Estate, Construction and/or land development knowledge preferred.

Skills/Behaviors:

• Ability to conduct oneself in a professional manner.
• Strong oral and written communication skills are a must.
• Strong organizational skills with ability to prioritize tasks daily.
• Ability to work independently and manage multiple projects at once.
• Ability to handle multiple tasks concurrently while meeting strict deadlines.
• Ability to handle fast paced work environment.
• Ability to adapt to change.
• Detail Oriented.
• Team Oriented