Lessing's operates 80 Contract Food Service locations in Education and in Business & Industry, five Main Street restaurants, three fine-dining restaurants, fourteen catering facilities, a country inn and five Blaze Fast Fire'd Pizza franchises. The company employs more than 1,500 people, and is now ranked in the top 40 food service companies in the U.S.
The Administrative Coordinator position provides administrative and sales support to the General Manager and Sales Director for all events. All aspects of sales will be supported from direct customer relations and sales, event operations assistance, and customer file management.
Essential Duties & Responsibilities:
-Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments
-Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings.
-Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities
-Use databases to create and distribute Banquet Event Orders and reports
-Responsible for generating weekly staff schedule
-Make sure that all communications with clients are responded to promptly
-Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed
-Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted
-Responsible for all invoice tracking and posting to CTUIT
-Vendor coordination and correspondence-Day-of operations assist and backup
-Computer skills required: Excel, Word, database management, Publisher or equivalent a plus
-Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails
-Demonstrate high quality verbal and interpersonal communication skills
-Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision
-Work flexible hours as required including evenings/weekends if needed.Part-Time, 20-25 hrs per week (Job is only 10 months - no work in January February)
-Maintain a positive attitude, professional manner and appearance in all situations
-Professional attire required
Machine/ Equipment used:
-Computers, copiers, multi-line phones and general office equipment. Proficient in Excel, Word, Publisher
-Work hours may include days and evenings on weekdays and weekends. Work schedule may change on a weekly basis.
Must have the ability to:
-Read and write (English) proficiently
-Communicate verbally with staff members with the use of two-way radios
-Give and/or follow verbal and written instructions