Office Services / Mail Clerk

A nationally recognized company with regional headquarters located in South Orange County has an immediate opening for an Offices Services / Mail Clerk. This is an entry-level position; however, some knowledge of shipping/mailing is necessary. This individual is primarily responsible for all duties associated with the smooth running of the mailroom: shipping, receiving, couriers, mail and mail distribution. They are also responsible for assisting the Copy Center department and performing light maintenance duties as needed.

The hours are Monday – Friday, 8AM to 5PM, with some overtime possible. This is a temp-to-hire opportunity, with a starting pay of $14 to $15/hour, based on experience.

KEY RESPONSIBILITIES & ACCOUNTABILITIES:

• Receives, processes and distributes all incoming mail and packages for the company and its affiliates
• Performs daily mail distribution runs on schedule
• Packages, weighs and ships all orders from the Copy Center to customers and clients
• Receives and sorts contents of courier bags, and makes sure bags are ready for courier pick-up
• Answers all shipping/mail inquiries from company staff (tracking, signatures etc.) and troubleshoots any issues in a responsible, solutions-oriented manner
• Maintains accurate and up-to-date invoice filing system
• Proactively monitors the inventory level of the packaging supplies, paper inventory and funds in the stamping machine, and coordinates reordering with the Office Manager
• Restocks all supplies and inventory received into the Copy Center
• Coordinates on-site shredding and recycling pick-up with Goodwill Industries
• Handles all bulk mailing jobs using the folding & inserting equipment
• Performs meter reads on leased assets, and submits the readings to the appropriate vendors on time each month
• Proactively monitors and reports facilities issues to Office Manager
• Performs light maintenance, as needed
• Assists large format printing department, as needed
• Other duties as assigned

SKILLS:

• Microsoft Office knowledgeable
• Shipping, receiving and tracking software (FedEx online, Smart Track etc.) knowledgeable
• Ability to effectively multi-task and prioritize work to meet deadlines and shifting needs
• Excellent communication and interpersonal skills to deal effectively with a variety of environments, people and needs
• Excellent organizational skills
• Must be able to stand and move-around for lengthy periods of time – this is not a desk job
• Self-motivated, goal-oriented and accountable

QUALIFICATIONS:

• High school diploma
• Able to learn quickly on the job
• Must be able to lift 25 lbs.