Administrative Assistant - Full-time / Part-time

Job Description: SUMMARY
Under general supervision, provides administrative and staff support to the sales organization by administering programs, projects, and processes specific to organizational needs. This position typically supports an executive below the vice president level.

ESSENTIAL FUNCTIONS
- Prepares correspondence, memoranda and reports.
- Conducts data tracking for department (e.g. attendance and training).
- Participates in the assimilation process for new hires (e.g. order business cards and cell phones, ensures paperwork is completed and forwarded to the correct department).
- Creates PowerPoint presentation materials.
- Screens telephone calls, receives and directs visitors, resolves routine and some complex inquiries.
- Distributes incoming mail; prepares packages for shipping.
- Organizes and maintains file system.
- Orders and maintains supplies; arranges for equipment maintenance when necessary.
- Creates expense reports and reconciles department purchasing cards.
- Maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
- Distributes minutes of meetings and other vital department information.
- Maintains satisfactory attendance, to include timeliness.
- Responsible for understanding and complying with applicable quality, environmental and safety regulatory consideration.
- This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.