Payroll Manager - Newton Highlands

Henley Enterprises, Inc. (and our associated entities) is a privately-owned Franchisee of Valvoline Instant Oil Change (VIOC). Henley currently operates over 170 VIOC locations in 10 states including Massachusetts, New Hampshire, Rhode Island, Maryland, Virginia, Delaware, New Jersey, Pennsylvania, Florida and California, and a related business in Oklahoma City, Oklahoma.  The Company has grown rapidly and is projecting continued growth moving forward.

This is a fulltime, exempt position working from the main corporate office in Newton Massachusetts. The position reports directly to the VP, Human Resources and works closely with the HR management team including the HR & Talent Manager, HRIS Projects Leader and the Benefits Specialist.

POSITION SUMMARY

This is a hands-on position responsible for ensuring the accurate delivery of payroll to the Company’s workforce while maintaining compliance with applicable local, state, federal regulations and Company policies.  The Payroll Manager is responsible for supervising and coordinating the daily operations and activities of the Payroll department including a Payroll Lead and Payroll Administrator. 

ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ensure payroll is processed and consistently delivered in an accurate, timely and compliant manner. This includes the weekly/biweekly production of multi-state payroll(s), including garnishments, benefit contributions and payroll related taxes for over 2,000+ employees consistent with federal and multi-state wage and hour laws for all hourly and salaried employees.
• Responsible for day to day administration and processing of UltiPro, the HRIS/payroll system, as well as Kronos, the time and attendance system of record for the Company. 
• Audit / verify 3rd party processing of statutory reporting and compliance filing(s) to ensure accuracy, compliance and timeliness. This includes, weekly/monthly/quarterly payroll taxes, W2’s and ACA filings.
• Partner with Accounting management team to provide payroll register information and other necessary reports and coordinate banking arrangements related to payroll funding, check reconciliation and other related matters.
• Partner with other HR management team members to maintain current knowledge and ensure compliance with all applicable HR-related laws including wage and hour, lawful deductions from wages, proper municipal, state and federal withholdings, etc. 
• Ensure UltiPro and Kronos system configurations support compliance and policy requirements relating to new hires / rehires, benefits and 401(k), terminations and all recurring day-to-day transactions.  
• Support all internal and external audits related to payroll.
• Manage/research all federal and state agency correspondence relating to payroll items to ensure compliance with all agencies. 
• Provide expert payroll knowledge for intradepartmental projects. 
• Provide direction, training, development and performance management to direct report(s) and overall supervision/direction of the payroll team.
• Address escalated customer service inquires and resolve problems as needed
• Model the customer service standards of the Company.

QUALIFICATIONS

Skills & Competencies

• Multi-State Payroll experience
• In-House Payroll
• Proficient computer skills with experience in MS Office Applications including Outlook, Word, Excel
• Strong Cognos (Business Intelligence) reporting skills
• Experience in implementing and scaling systems and managing change to meet the needs of a rapidly growing organization
• Customer-focused approach
• Demonstrated ability to motivate, lead and develop competencies of the payroll work team
• Create and sustain positive and collaborative working relationships with others on-site, at Service Centers and regional offices
• Process oriented; recognizes and acts upon opportunities to leverage technology
• Excellent time management and multi-tasking skills
• High level of attention to detail and accuracy
• Ability to exercise good judgement, maintain confidentiality and demonstrate extreme discretion.

Education and Experience 

• Certified Payroll Professional preferred; BA/BS in Accounting, Business Administration or comparable level work experience  
• 6-8 years of payroll management experience in multi-state company environment
• HRIS/Payroll experience. Prefer experience with UltiPro HRIS and/or Kronos Timekeeping   
• Solid knowledge of federal, state and local payroll tax regulations and processes. 

ENVIRONMENT & PHYSICAL REQUIREMENTS

• 90% of work in a climate-controlled internal office environment working under normal office conditions.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, talk and hear. While performing the duties of this job, the employee may incidentally be required to stoop, kneel and crouch, lift weight or exert a force up to a maximum of 25 pounds.
• Weekend work occasionally required to accommodate holiday week payroll processing deadlines.

Henley Enterprises, Inc. and its affiliates are proud to be an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.