Catering & Conference Services Coordinator - Grand Teton Lodge Company

Reach Your Peak at Vail Resorts. You're someone who pushes boundaries and challenges the status quo. You're brave, ambitious and passionate in everything you do. And we want you on our team. Pursue your fullest potential and never settle in the quest to deliver extraordinary guest service. Join one of the world's 50 most innovative companies as named by Fast Company, and re-imagine a mountain resort experience with us. Welcome to Vail Resorts. Reach Your Peak.

Are you looking to build a career in the meetings and events industry? Are you passionate about food & beverage, sales and detail-oriented to a fault? Would you like to help ensure that clients of Grand Teton Lodge Company have successful meetings and memorable events? Are you interested in working and living in a national park? Are you looking for an Experience of a Lifetime? If you answered “Yes” to these questions, this position might be a great fit for you!

The Catering & Conference Services Coordinator works with clients and staff to assist in planning and running all group functions at Jackson Lake Lodge (and occasionally offsite), and helps to sell weddings and social events.

The primary responsibilities for this position include but are not limited to:

• Assisting in all aspects of planning and executing group functions
• Fielding incoming calls and responding to event inquiries, conducting appropriate follow up
• Coordinating, attending, and/or conducting planning meetings and site visits, and working closely with clients and staff to ensure event details are in order
• Creating, maintaining and disseminating banquet event orders, group resumes, and other documentation
• Serving as primary contact for coordination and execution of all internal meetings, as well as banquet-only events, tour dinners and some small meeting programs
• Attending and monitoring functions to ensure they are running as planned, assisting where needed

The right candidate for this role will have the following minimum requirements:

• 4-year college degree or equivalent additional experience
• 1-2 years catering, meetings/conventions or F&B experience, preferably in a hotel or conference center
• Proficiency with Microsoft Office Suite
• Ability to speak, read and write English fluently, with strong oral and written communications skills
• Basic understanding of hotel, food and beverage and banquet operations
• Positive attitude and exceptional guest service skills to support both internal and external customers
• Well organized, detail oriented, and able to handle multiple projects and tasks concurrently
• Flexible, versatile and a fast learner, able to adapt quickly and maintain calm in a fast paced environment
• Comfortable working with internal and external guests, clients, media, partners, and associates at all levels
• Must present a well-groomed appearance and professional manner; professional phone and email etiquette
• Able to meet the attendance guidelines of the job and adhere to departmental and company policies and procedures
• Valid driver’s license and a good driving record

Note: this position regularly requires evening, weekend and holiday hours

The following skills/experience are helpful but not required: 

• Food & beverage event planning and coordination and general wine knowledge
• Knowledge of Delphi and/or V1
• Interpretive knowledge of Grand Teton National Park

Come capture the “Spirit of the Tetons” in one of the most photographed mountain ranges in North America. Our team returns year after year to ensure that our guests get the most out of our abundant wildlife, breathtaking views, hiking trails, fishing and much more. We are committed to environmental stewardship and sustainability through zero waste, energy and water conservation, green dining and retail, volunteerism, and education. Grand Teton Lodge Company offers an amazing place to live and work, as well as free staff housing. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 164408