Office Manager

We are looking for a detail-oriented Office Manager to join our team on a contract basis in New York, New York. This role requires an individual who can efficiently oversee administrative operations, maintain office supplies, and support day-to-day activities to ensure the smooth functioning of the workspace. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to manage multiple tasks simultaneously.

Responsibilities:
• Prepare and submit expense reports for the organization and Chief of Staff.
• Monitor and replenish office supplies, ensuring inventory is up-to-date.
• Arrange maintenance and supplies for copiers and other office equipment.
• Stock, organize, and maintain the coffee and snack areas.
• Assist with document filing and organization, both in physical and digital formats such as SharePoint.
• Handle incoming and outgoing mail, including FedEx shipments.
• Coordinate food orders for meetings or events as needed.
• Organize and oversee office maintenance services and cleaning schedules.
• Serve as the front desk receptionist by welcoming visitors, setting up conference rooms, and ensuring post-meeting clean-up.
• Support additional administrative tasks to facilitate efficient office operations.• Proven experience in administrative or office management roles.
• Proficiency in ordering and maintaining office supplies.
• Familiarity with accounts payable processes and expense reporting.
• Strong organizational and multitasking skills.
• Ability to greet guests professionally and handle receptionist duties.
• Experience with digital file management systems like SharePoint.
• Effective communication skills for coordinating with vendors and staff.
• High level of attention to detail and problem-solving abilities.