Construction and Store Design Administration

Position Summary
Construction & Store Design Administration plays a key support role in managing the operational and administrative aspects of new store openings, remodels, and fixture programs. This position requires a strong work ethic, attention to detail, and proficiency with the Microsoft Office Suite to ensure accurate documentation, communication, and execution of all project-related activities. The ideal candidate is organized, dependable, and capable of coordinating multiple projects in a fast-paced environment.
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Key Responsibilities
• Prepare and manage CapEx forms for new stores, remodels, and fixture orders.
• Place and track fixture and supply orders with approved vendors.
• Maintain accurate recordkeeping and charge-outs for fixtures shipped to stores.
• Complete Fixture Takeoff Sheets for new and remodel projects, including processing Call Back Sheets for additional fixture and supply needs.
• Update and reconcile fixture inventory to ensure data integrity.
• Partner with internal team members to ensure fixture inventory accuracy.
• Maintain an up-to-date vendor contact list by category for all fixture and supply vendors.
• Communicate with landlords and property managers on new store projects, assisting with tasks such as obtaining business licenses, utility information, and final Certificates of Occupancy.
• Process invoices and maintain detailed records of all project costs; track and compare expenses against budget in real time using Excel.
• Assemble and distribute New Store Packages to support new store openings.
• Complete and submit New Store Supply Listings to the appropriate team members prior to fixture start dates.
• Distribute New Store Location Memos following plan approval to ensure all stakeholders are informed.
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Qualifications
• Strong work ethic, reliability, and commitment to accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); advanced Excel skills preferred.
• Excellent organizational and communication skills with strong attention to detail.
• Ability to multi-task and prioritize effectively in a fast-paced environment.
• Prior experience in store development, construction coordination, or retail operations is a plus.
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Core Competencies
• Accountability and follow-through
• Team collaboration and communication
• Data management and record accuracy
• Initiative and problem-solving
• Time management and task prioritization