Leave of Absence (LOA) Administrator

Job Title: Benefits Analyst II

Location: Newport Beach, CA, 92660

Duration: 7 months Contract (Good Possibilities of extension)

Job Description:

• As the Benefits Analyst- Leave of Absence, you will work closely with the Sr. Benefits Analyst to assist in managing all aspects of employee leaves, ensuring compliance with company policies as well as federal and state regulations. You will provide administrative support and coordination in the effective administration of various types of leaves, including but not limited to, FMLA, ADA, state-specific leaves, and company-sponsored leave programs.

Key Responsibilities:

• Assist the Sr. Benefits Analyst in managing all aspects of the company's leave of absence programs, including FMLA, state-specific leaves across 50 states, ADA, and Workers' Compensation.
• Monitor the Absence Management Inbox daily, ensuring timely and effective response to inquiries and requests.
• Coordinate with HR, Payroll, and Benefits teams to ensure accurate processing of leaves and benefits, maintaining seamless communication channels.
• Handle a diverse array of leave scenarios, from intermittent absences to bonding leaves, guiding cases from inception to resolution.
• Provide guidance and support to employees navigating the leave process, including assistance with paperwork, eligibility requirements, and return-to-work procedures.
• Coordinate the processing of Workers' Compensation claims with the vendor while providing dedicated assistance to the injured worker.
• Conduct thorough assessments to determine FMLA/state-specific/ADA eligibility for employees, providing accurate and compliant guidance.
• Facilitate the placement or return of employees on Leave of Absence (LOA) in Workday.
• Calculate Paid Parental Leave (PPL) entitlements for bonding purposes and coordinating with payroll.
• Maintain LOA Master Spreadsheet and conduct regular audits of leave records to ensure accuracy and compliance.
• Help ensure compliance with federal, state, and local regulations related to LOA, ADA, and WC.
• Support the implementation of LOA/ADA/WC initiatives and other benefits projects as assigned.

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or related field.
• 3+ years of experience in leave administration.
• Understanding of FMLA, ADA, and Workers' Compensation regulations.
• Experience with HRIS systems, preferably Workday.
• Strong attention to detail and accuracy in documentation.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to prioritize tasks and manage time effectively.