Executive Secretaries and Administrative Assistants

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 146 State Street Albany, NY 12207
Job Duration: 3 Months
Closing: 11/10/2025.
#CB

Job Duties:

• Reviewing, organizing, and processing legal and financial documents.
• Scanning, filing, and maintaining digital and paper records.
• Performing accurate data entry and maintaining logs, spreadsheets, and reports.
• Preparing and editing correspondence, forms, and other documentation.
• Supporting office operations by managing communication, scheduling, and follow-up tasks.
• Assisting staff with administrative needs and ensuring the efficient flow of information within the office.
• Maintaining confidentiality and professionalism in handling sensitive materials.

Minimum Education:

• High School Diploma or equivalent.

Minimum Work Experience:

• 2–3 years of experience in an office setting, preferably within a law firm or government agency.

Preferred Skills/Abilities:

• Experience working in a law firm, government agency, or similar office environment.
• Strong experience reviewing legal or financial documents.
• Proficient in document scanning and data entry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Highly organized, detail-oriented, and professional.
• Ability to take direction, manage multiple priorities, and work well with others.

Miscellaneous Information

• Hours: Monday – Friday, 8:30 AM to 5:00 PM.
• Street metered parking or private lots available nearby. Nearest private lots are $5 to $10 per day, or monthly, $125 and up. If employee is willing to walk, the fees for lots further from downtown are typically less.
• Public Transportation: The building is accessible via several major bus lines (1, 6, 10, 12, 13, 18, etc.).
• Interview will be conducted in person at our State St. office in Albany.
• Training will be provided.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.