Facilities Coordinator/Administrative Assistant
| Estimated Pay info | Based on similar jobs in your market$19 per hour |
|---|---|
| Hours | Full-time |
| Location | Ridgedale, Missouri |
About this job
HGV Now Offers Day One Team Member Benefits!
Here’s why you will love It here:
- Day 1 Benefit Eligibility: Excellent health care options, including medical, dental, and vision
- Recognition Programs and Rewards
- Travel Discounts Program
- Outstanding Paid Vacation Program and Paid Sick Days
- Employee Assistance Program that supports your physical and mental wellbeing
- 401(k) program with company match
- Tuition reimbursement programs
- Employee Stock purchase program
- Numerous learning and advancement opportunities
- And more!
The Wilderness Club at Big Cedar is excited to offer the opportunity to join the elite team of Hilton Grand Vacations as a Facilities Coordinator/Administrative Assistant. This resort is one of a kind and host to 445 units from Presidential lodge suites, to cozy comfortable cabins on the amazing Table Rock Lake. We are building a team centered on excellence and providing exceptional vacations for our guests and owners. Our resort offers numerous opportunities for growth and development within every facet of the hospitality industry. This resort is the perfect place to come join a group of professionals who care not just about their product and service but each other. We look forward to having you on the winning team.
Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. At the core of our company’s success are our Team Members. The foundation of our way of life has been about making memorable experiences and a positive impact within our industry and the communities in which we live and thrive.
- Prepares purchase orders by verifying specifications and prices.
- Monitor the status of open purchase orders to ensure on-time delivery of materials, including timely resolution, communication, and mitigation of potential issues.
- Expedite and defer orders as required based on schedule/inventory changes
- Manage and resolve issues regarding PO to invoice discrepancies, returns and quality issues with suppliers and internal departments for categories managed
- Verifies receipt of items by comparing items received to items ordered; resolves shipment in order with suppliers.
- Prepares and submit RPR’s for projects
- Authorizes payment for purchases by forwarding receiving documentation.
- May be required to do other duties and special projects as assigned by your leader.
- High school/GED
- Previous experience in the shipping/receiving/facilities department.
- Excellent written, verbal and organizational skills
- Ability to deal with multiple tasks and work independently.
- Proficient in Microsoft Office program, specifically Word and Excel.
- Previous knowledge and experience in Coupa or similar purchasing/procurement systems
- Previous knowledge and experience in Asgard or similar maintenance/inventory control systems
- Ability to lift a minimum of 50 pounds.
Schedule: Monday-Friday, some weekends as needed
Extraordinary People, Exceptional Benefits on Day One
Benefits start on your first day of work with no waiting period!
Hilton Grand Vacations is committed to putting people first. That’s why our benefits plan starts when you do. But that’s just the beginning of the exceptional opportunities we offer to extraordinary people who join our U.S. team.
Eligibility: All U.S. hourly Team Members not represented by a labor organization or subject to collective bargaining agreement
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Responsibilities
- Prepares purchase orders by verifying specifications and prices.
- Monitor the status of open purchase orders to ensure on-time delivery of materials, including timely resolution, communication, and mitigation of potential issues.
- Expedite and defer orders as required based on schedule/inventory changes
- Manage and resolve issues regarding PO to invoice discrepancies, returns and quality issues with suppliers and internal departments for categories managed
- Verifies receipt of items by comparing items received to items ordered; resolves shipment in order with suppliers.
- Prepares and submit RPR’s for projects
- Authorizes payment for purchases by forwarding receiving documentation.
- May be required to do other duties and special projects as assigned by your leader.
Qualifications
- High school/GED
- Previous experience in the shipping/receiving/facilities department.
- Excellent written, verbal and organizational skills
- Ability to deal with multiple tasks and work independently.
- Proficient in Microsoft Office program, specifically Word and Excel.
- Previous knowledge and experience in Coupa or similar purchasing/procurement systems
- Previous knowledge and experience in Asgard or similar maintenance/inventory control systems
- Ability to lift a minimum of 50 pounds.
About Company
Be the heart of exceptional guest experiences by joining our resort operations teams. In each of our roles, from administration to recreation, you’ll be making people’s day every day. Whether you’re creating a beautiful atmosphere at our properties and resorts, or delivering a warm and friendly spirit that ensures each interaction with our Club Members and guests is a special one—your role on our resort operations Team will be essential in making lifetime memories for our guests.
What makes Hilton Grand Vacations unique?
There’s nothing more rewarding than creating lifelong memories, for yourself and for others. And that’s what you’ll do with us. Through our inclusive culture of belonging, we value and celebrate the uniqueness of every individual who makes us who we are and is part of our amazing global community of more than 14,000 Team Members. They are the talented and brilliant people who deliver memorable experiences for our Members and Guests every single day through their commitment and passion for who we are and what we do. As an award-winning workplace, we pride ourselves on the positive impact we make in our industry and in the communities where we live and work. And we’re dedicated to recognizing, rewarding and supporting every achievement, however big or small. It’s all part of making incredible memories, together.
Find your path in a career that really matters, where you’ll truly belong. Join our growing, innovation-driven team today.
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