Grants Training & Standards Coord - Job ID 94153

Job Summary

The Office of Justice Programs (OJP) is seeking a Grants Training and Standards coordinator to build and sustain the grants management capacity of the Programs unit. OJP distributes approximately $150M annually in state and federal grant funds to more than 400 community and government partners across Minnesota, supporting crime victim services, criminal justice improvements, and community violence prevention. This position develops and delivers job-specific training for OJP grant managers and grantees, maintains the division's grants management standards, and serves as the division's internal resource for continuous improvement in grants management practice. 

The incumbent works independently under direction of the Deputy Director of Programs and collaborates closely with grant unit directors, grant managers, and staff throughout OJP. Responsibilities include assessing training needs and designing curriculum; delivering training through multiple formats including in-person, virtual, and written materials; developing and maintaining onboarding programs for new staff and grantees; drafting and maintaining process documentation; monitoring changes in federal and state requirements and updating standards accordingly; and identifying and recommending process improvements. 

Employees may telework up to 50%, depending on the position and the needs of the division.

The Department of Public Safety is unable to provide sponsorship for work visas.  Applicants must be eligible to work in the United States at the start of employment.  DPS does not participate in E-Verify.

Qualifications

Minimum Qualifications

Three (3) years* of experience exercising independent judgment and applying specialized knowledge in grant administration, program administration, or closely related field.

Experience must include the following:

• Knowledge of federal and state grant management requirements, including the Office of Management and Budget Uniform Guidance (2CFR Part 200).
• Experience developing, written procedures, guidelines, or instructional materials.
• Experience delivering training or technical assistance to professional audiences.
• Ability to interpret and apply federal, state, or organizational laws, regulations, policies, standards, or compliance requirements to ensure program or operational compliance.
• Strong written and oral communication skills sufficient to explain complex compliance requirement to diverse audiences.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

*An associate degree may substitute for six (6) months of experience and a bachelor’s degree may substitute for one (1) year of experience.

Preferred Qualifications

• Experience administering or monitoring state or federal grants in a government setting; familiarity with Minnesota state grant management requirements and processes.
• Experience developing grant management training curriculum or compliance training programs
• Developing, revising, maintaining, or implementing standards, procedures, process documentation, or program guidance materials to support consistent operations and continuous improvement.
• Experience working with grantees including non-profit organizations, local governments, or tribal governments.
• Experience identifying and implementing process improvements in a grants management or compliance environment.  
• Knowledge of adult learning principles and instructional design
• Ability to manage multiple projects, assignments, or program activities simultaneously while independently prioritizing workload, exercising sound judgment, and meeting deadlines.

Physical Requirements

Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

• Criminal history
• Reference check
• driver's license check
• SEMA4 records, personnel file and employment records (current and former state employees only)

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

About Public Safety Dept 

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

• Paid vacation and sick leave 
• 12 paid holidays each year 
• Low-cost medical, dental, vision, and prescription drug plans 
• • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children 
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care 
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.