Construction Assistant - Melbourne

Key Responsibilities

• Insurance Management: Review and process Certificates of Insurance from vendors; ensure compliance with limits and details; maintain insurance tracker and Procore records; communicate updates to vendors and internal teams.
• Utility Account Setup: Establish and manage FPL accounts; handle transfers to HOAs; update trackers and notify relevant parties.
• Lien & Waiver Tracking: Record Notices to Owner (NTO) and waivers; maintain summary sheets; follow up with vendors for required documentation.
• Payment Processing: Review payment applications against waivers; enter invoices and supporting documents in Procore; update project status reports.
• Check Handling: Verify waivers and affidavits; process check requests; coordinate check distribution and vendor collections.
• Proposal Administration: Process signed proposals; distribute to vendors and internal teams; maintain online records.
• Data Management: Perform Procore data entry for project setup and historical vendor/payment information.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency in Procore and Microsoft Office Suite.
• Knowledge of insurance requirements, lien laws, and waiver documentation.
• Ability to manage multiple tasks and meet deadlines.
• Effective communication skills for vendor and internal team coordination.
• Experience in construction administration or land development preferred.

Work Type: Contract to hire, Full Time, Onsite Pay: $19-20/hr

Pay Details: $19.00 to $20.00 per hour

Search managed by: Haley Bosco

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.