Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a non-profit organization in Rochester, New York. This Long-term Contract position focuses on maintaining accurate payment processing, reviewing invoice details carefully, and helping ensure timely disbursements to vendors. The ideal candidate will bring strong accounts payable experience, attention to detail, and the ability to work effectively with financial data and established procedures.

Responsibilities:
• Process vendor invoices from receipt through payment while verifying accuracy, approvals, and proper supporting documentation.
• Assign correct general ledger or account coding to invoices to help maintain organized and accurate financial records.
• Prepare and execute ACH payments and check runs in accordance with scheduled deadlines and internal controls.
• Review payable transactions for discrepancies, resolve issues with internal teams or vendors, and follow up on outstanding items.
• Enter and maintain accounts payable data within Sage Intacct, ensuring records remain current and reliable.
• Reconcile payment activity and documentation to support accurate reporting and audit readiness.• Experience handling full-cycle accounts payable functions in a finance or accounting environment that requires strong attention to detail.
• Working knowledge of invoice coding and the ability to apply account classifications accurately.
• Hands-on experience processing ACH transactions and coordinating check payments.
• Familiarity with Sage Intacct or similar accounting software used for payable operations.
• Strong attention to detail with the ability to manage deadlines and high-volume transaction work.
• Effective communication skills and the ability to collaborate with vendors and internal stakeholders.