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$11.63 - $19.31
Full-time, Part-time
5 Old Lancaster Road, Malvern, PA 19355
Updated 19 days ago
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CubeSmart is currently seeking a Legal Compliance Assistant to join the Legal team at our corporate office in Malvern, PA. The Legal Compliance Assistant will perform a wide variety of administrative duties to support the application, renewal and maintenance of the Company's business and mercantile licenses.

Who we are:
At CubeSmart, we're intentional about culture. You can experience it everywhere from our mission statement of "genuine care" to our "It's What's Inside That Counts" tagline to calling each other "teammates" rather than employees. This spirit fosters a fun and collaborative environment that has resulted in our rapid growth and being recognized amongst the top in our industry.

CubeSmart's award-winning team is made up of people who genuinely care. Teammates care about our customers and the life events and/or business needs they are facing. Teammates are passionate, responsible and understanding. The CubeSmart team is made up of people who have a can-do attitude, are committed to their own success and the success of the company, and lead by example.

If this sounds like a team and culture that matches your personal values and motivations, we want to hear from you.


Responsibilities include:
  • Interface daily with all levels of local jurisdictions (municipal, township, county, state) to locate business licensing forms and licenses
  • Communicate with stakeholders about licensing requirements
  • Manage Business Licensing email communications
  • Perform regular audits of third-party licensing database
  • Confirm location research for existing stores
  • Locate information for new licensing applications, DBAs and renewals
  • Prepare and file new licensing applications, DBAs and renewals for filing
  • Liaise with stakeholders to apply for Certificates of Occupancy/Use/Zoning Permits
  • Knowledge of entity structures and ownership
  • Generates and distributes reports, memos, letters, and other documents as needed.
  • Manages timeline of multiple projects
  • Maintains, manages, and processes a high volume of documents across multiple formats including Microsoft Word and PDF
  • Manages and handles expense reporting
  • Exercises sound judgment, tact, diplomacy, integrity, and professionalism in all transactions
  • Adheres to the highest degree of professional standards and strict confidentiality in matters that require discretion.
  • Handles other general administrative responsibilities as needed

Education and Experience

Minimum Required Qualifications (including Programs/systems experience)
  • At least 5 years of Administrative Assistant experience
  • Excellent interpersonal skills, flexibility, and project coordination experience
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Exceptional written and verbal communications skills
  • Outstanding attention to detail and organizational skills
  • Ability to work both independently and as part of a team
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Ability to manage multiple priorities and meet deadlines in an open, fast-paced environment
  • Self-motivated with strong follow-up skills
Additional Preferred Qualifications
  • College Degree
We are an Equal Opportunity Employer, Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.


Posting ID: 548105708 Posted: 2021-10-07 Job Title: Legal Compliance Assistant