Administrative Assistant - Purchasing (Food Promotions)

    Lidl Us, LLC
    Arlington, VA 22202, Arlington, VA
    Full-time

    Job Description

    Role Information

    Lidl US Job Description

    Job Title: Administrative Assistant - Purchasing (Food Promotions)

    Department: Promotions

    Business Unit: Purchasing

    Reports To: Sr. Manager - Purchasing (Food Promotions)

    Supervisory Role: No

    FLSA Status: Non-Exempt

    Job Summary

    The Administrative Assistant for Food Promotions is responsible for timely information flow and team organization. The Administrative Assistant ensures data accuracy, logging/(digitally) filing documentation, managing schedules, and assisting with communication within the team, between other departments and with suppliers.

    Essential Functions
    • Cross check systems to ensure promotion data accuracy
    • Manage email communication for department inbox
    • Communicate forecasting to suppliers and following up to ensure all responses are received
    • Enter item level data into the promotional planning system
    • Manage team scheduling
    • Digitally file and log domestic promotion item contracts when completed and communicate to team
    • Organize and log all memos, contracts, agendas, and other documents in team folders
    • Proof data accuracy of marketing materials
    • Coordinate advertising media proofing checks process
    • Assist managers and analysts with preparation of competitive market analysis, promotional planning and to prepare PowerPoint presentations
    • External communications to the department receive timely responses, system data is consistently accurate and checked, suppliers receive and respond to forecasts on time, and all documents and information are accessible and organized in the team folders.
    Required

    Required Knowledge, Skills, Abilities
    • Strong knowledge of Microsoft Word, Excel, PPT, email systems, VISO
    • Exceptional attention to detail
    • Confident with Microsoft Word, Excel, PPT, email systems
    • Excellent organizational skills
    • Ability to manage multiple tasks and prioritize work to meet deadlines
    • Ability to effectively communicate (both verbal and written)
    Required Education, Certifications/ Licenses, Related Experience
    • Associate's Degree
    Physical Job Requirements
    • This position requires the ability to remain in a stationary position (standing and/or seated) all of the time
    • This position operates machinery and/or equipment that requires the constant use of hands/fingers/wrists (typing.) more than half the time
    • This position requires the ability to spend all of the time viewing computer monitors
    Travel Requirements
    • None
    Preferred

    Lidl US, LLC & Affiliates provides equal employment opportunities (EEO) to all employees and applicants without regard to, including but not limited to, race, sex, color, religion, gender, sexual orientation or preference, gender identity or expression, national origin or ethnicity, age, marital status, pregnancy, genetic information, disability, or veteran status, in accordance with applicable federal, state and local laws.

    At a Glance

    Location:

    Arlington, Virginia (VA), US, 22202

    Posting ID: 549158428Posted: 2020-02-14

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