- Position Title
Administrative Assistant III
- Responsible to
- Education Requirements
Associates required and Bachelor's Degree preferred
- Work Experience
- 5 years in experience in an administrative role
- Construction or real estate office experience helpful
- Other Qualifications
- Excellent typing skills with utilizing Microsoft Office with strong emphasis in Excel.
- Strong organization skills
- Must be an independent self-starter
- Appropriate Communication abilities with others within a large office structure
- Principal Function
Work with the Divisional Secretary in functioning as a professional resource for the construction, improvement and maintenance of all Salvation Army properties in the Massachusetts Division.
- Duties and Responsibilities
- Serve as liaison between the Corps and Divisional Secretary. Be familiar with all proposed projects.
- Prepare property projects paperwork, ensure that all required documents are submitted and attached to the full case and process through appropriate approval levels, including follow-up correspondence and communication.
- Assist Corps Officers in specifications and preparing proper paperwork on property projects, ensuring that all required documents are submitted and included with the project packet.
- Know and understand TSA Territorial Property Management Manual and be able to advise others accordingly.
- Prepare State of Massachusetts Annual ABC Report for all locations where there is SA owned property.
- Coordinate GBAB Property Committee Meetings. Responsible to prepare agenda, take minutes and communicate this information with committee members.
- Review project budgets and all proposals received with the Divisional Secretary and handle any follow-up matters prior to presentation of the proposal to the Command Finance Council.
- Maintain a clean and efficient office and maintain all property files for the Division.
- Create, maintain, and/or update all property records as necessary and as directed by the Divisional Secretary.
- Attend meetings, as requested by the Divisional Secretary.
- Report all emergency situations to the Divisional Secretary, or in her/his absence, to the General Secretary or the Divisional Commander. The authority reported to will give guidance as to how to proceed with the emergency condition.
- Research records, maps, and other data to obtain information necessary for zoning, codes, violations, etc. for municipalities where a Corps Officer requests assistance.
- Answer Divisional Secretary's phone when she is out of the office, or unavailable.
- Prepare all property project invoices for payment.
The Salvation Army's Mission Statement
- Perform other related duties as assigned by your supervisor, General Secretary or Divisional Commander.
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Miscellaneous
Flexibility and a cooperative spirit are crucial characteristics of the individual who holds this important position. The Salvation Army reserves the right to revise or change job duties and responsibilities as the need arises. It is expected that each employee will be familiar with The Salvation Army Handbook for Employees. Questions regarding its contents can be directed toward the Human Resource Department or Immediate Supervisor.
Posting ID: 550460837Posted: 2020-08-24